FastTrack360 Release 12.10

Control how reimbursements are keyed on timesheets. Read more here.

Consolidated Candidate & Payee Searching

Redesigned Payee Entry screen & navigation

Changes to viewing payee pay details in pay batches & the pay enquiry

Combined Display of Audit & Error Information for STP Submissions (Payroll AU)

Split invoices by bill elements/bill element types

Add Timesheet Approver Details to Invoices & Credit Notes. Read more here.

E-00000088

Ability to see gender in Payee and Candidate Record. A Gender field how displays in both Candidate and Payee header areas.

E-00000161

Ability to have Conditional Variables listed in alpha order. In Rates & Rules > Agreements > Conditional Variable Tab, these items now display in alpha order.

E-00000376

HTML version for Pay and Bill so silverlight is no longer required. This has been achieved with Version 12.

E-00000495

Ability to search for invoices within the time groups in the Billing > create invoice batch section. In Version 12 users can apply a filter in the result list and refine by Client Name.

E-00000500

Ability to exclude the Skills section in the Candidate Portal. In Version 12 the Skills section for the Candidate Portal is now a separate permission item. Click here for details on this enhancement.

E-00000651

Ability to display payslip messages by office (request was also for message by Pay Group but this item has not been completed in this release). Part of this request has been completed in Version 12 Click here for details on this enhancement.

E-00000802

Ability to see the from user name in Communications History. In Version 12 a new field displays in Maintenance > Communication History result list, next to the From User ID to identify the Sender Name which should provide further detail on who, or in the case of a system process, what process has sent the message.

E-00000957

In Rates & Rules > Agreement > Pay Rate Rules - Rounding Rules change Rounding Value field from a rolling / scrollable field as it is easy to make mistakes. In Version 12 this item has been changed from a scroller to a picklist.

E-00001000; E-00001361

Ability to impose stronger passwords. Click here for details on this enhancement.

E-00001182; E-00001216

Ability to send payslip email where password is required to view the payslip. This has been completed in Version 12, click here for details on this enhancement.

E-00001352

Job Template - where a user is attempting to make a job template inactive, if the template is linked to Filled/Closed or Vacant Jobs a new warning message will display so the user can make an informed decision. “The Job Template's rates are linked to jobs where the job's Start Date/End Date intersects with today, and the Job's status is Filled/Vacant or Closed. Click Yes to proceed and make this template unavailable for selection on future jobs (you will still be able to manage the rates from an inactive job template). Click No to cancel.”

E-00000727

Job > Permanent - the Total Package & Base Salary merge tag fields were displaying up to six decimal places. These fields on a Permanent job have been changed so only two decimal places can be entered and will be stored, which will ensure that the merge tags only display two decimal places.

E-00001049; E-00001374

Search Candidate - the following items have been added to the Manage Layout in the Search Candidate result list:

• Payee No.

• Preferred Work Hrs

• Notice Period

• Available Notes (will display Yes/No based on if the field contains data or not)

• Visa No

• Visa Type

• Contract/Visa Details

E-00001294; E-00000707

Job Order - On open of a Job user has to scroll down to see filled Candidate Details. In this release we have added the name of the Filled Candidate to the banner of the page (below the Job Type), so this is visible as soon as the job order screen displays. Information includes the filled candidate’s name and the filled candidate’s Id.

E-00000703

Candidate > Referral List - a user can now navigate to the Client Record from the Candidate’s Referral List, by clicking on the Client Name.

E-00001317

Candidate > Job Comments List - The following items have been added to the Job Comments List in the Candidate Record to provide more info on the Job Order the comment relates to:

• Job Id

• Position

E-00000505

Candidate > Preference and Exclusions - Users can now open the related entity record, by clicking on the Entity Name in the list (for example Parent, Client or Cost Centre record).

E-00000618; E-00001095

Search Job - The following items have been added to Manage Layout in Search Job Order:

• Est. Pay Rate

• Est. Bill Rate

• Order Date & Time

E-00001060; E00001145

Search Client - A new criterion has been added under 'Department Name' for 'Corporate Identity Number' to assist to find clients by their CIN (ABN/IRD etc).

E-00001265

Data Import > Perm Job - the Client Name picklist has now been changed to include the Client ID so when setting up data for import, a user can easily identify between clients with the same or similar names.

E-00001061; E-00001393

Users can now move a merge template from one folder to another if required. This may be handy where new sub-folders have been created to provide more granularity, and an existing template needs to be moved. Maintenance > Merge Templates - ability to move a template from one folder to another - V12.10 Patch 1

Export list data in .CSV format.

Data exported to external files from results lists throughout FastTrack360 is now exported in .CSV format. Read more here.

Enforce strong passwords.

Improve security by using new options to enforce password strength. Read more here.

Record extended Candidate, Parent, Client, Cost Centre and Contact street addresses.

An Address Line 3 field can now be optionally added to Candidate, Parent, Client, Cost Centre and Contact records to capture a third street address line if necessary based on the address format of the entries country. Read more here.

Easily differentiate between the payment state of a leave request and its approval status.

The State field on a leave request is now more intuitively labelled Payment State to avoid confusion with the approval status of the leave request. It is now also possible to search for leave requests by the payment state.

Note that this functionality was already available in v11.39 but will be new to users who are upgrading from v11.45. Read more here and here.

Partially pay leave taken if entitlement balance is insufficient and pay the balance shortfall at a different rate.

Leave entitlement balance conditions on leave deduction rules for leave taken have been enhanced to allow partial payment of leave taken based on available entitlement balance and to pay the shortfall of the entitlement balance at a different rate. Read more here.

Configure average rate leave payments with greater flexibility.

New options have been added for configuring leave rate types that pay leave based on payees' average earnings over a period. Read more here.

Manage oncosts in one consolidated maintenance area.

Create and maintain pay and bill oncosts under a centralised maintenance area under Rates and Rules > Maintenance. Read more here.

Open existing oncosts for viewing and editing faster.

Open an oncost record for viewing or editing significantly faster. Read more here.

Manage pay code groups in one consolidated maintenance area.

Maintenance of pay code groups used by the Rates and Rules module and the Payroll module has been consolidated into one maintenance area in the Rates and Rules module. Read more here.

Find Payday Filing payee information submissions easier and quicker.

Search options in the Payday Filing Payee Submission screen have been enhanced to improve searching for payee information submissions. Read more here.

Set your default payroll country in your User Profile.

Payroll users who process payroll for multiple countries can now set their preferred default payroll country in their User Profile. Read more here.

Control when payslips are to be made available to download from the Candidate Portal.

A pay group can now be configured to delay making payslips available to download from the Candidate Portal until the payment date of the corresponding pay batch or until the payslips have been manually released to the Candidate Portal. Read more here and here.

Deliver payslips securely via a download link in an email notification.

Send a secure download link via email instead of attaching copies of payslips to email messages when delivering payslips. Read more here.

Default the deducting of a deduction type from either gross or net earnings at the deduction header level.

Set the default deduct from option, to determine if a deduction is to be deducted from gross or net earnings, at the deduction header level and optionally enforce the setting to ensure a specific deduction type can only be deducted from gross or net earnings. Read more here.

View and update additional candidate information via a Payee record.

Passport numbers and emergency contact details from the Candidate record are now exposed on and can be updated via the Payee Entry screen. Read more here.

Easily identify instances where payees had a negative pay total.

A Negative Pay Total report is now available to help identify payees who had a negative net pay amount in one or more pay batches. Read more here.

Access debtor information quicker and easier.

Debtor Maintenance has been moved from the Maintenance sub-menu up to the main Billing module menu for ease of navigation. Read more here.

Trigger purchase order alerts without having to manually set a alert service time.

Purchase order alerts are now triggered daily at a set time of day without the need to manually configure a time of day. Read more here.

New settings in Maintenance > Hierarchy > Other Settings for display of Payee Mailing Address and Gender Display options in the Candidate Record.

You can now determine if the Payee Mailing Address displays in the Payee Record and what Gender Display options are available in the Candidate Record within Maintenance > Hierarchy > Other settings. Read more here.

Create Payslip messages targeted at Payees/Candidates belonging to a particular office

A new configuration option is available in Maintenance > Hierarchy > Office to provide the ability to add a message that will apply to payslips belonging to Payees/Candidates that are owned by a particular office. Read more here.