Release 12.10 Patch 1 Summary

Time & Attendance > Mobile Timesheets

We’ve made changes to remove the hard coded limit of 4.2mb when attaching items to Mobile Timesheets. This limit is now determined from a setting in Recruitment Manager > Maintenance > General Items - ‘Upload File Size Limit’.

Mobile Timesheet > Attachment File Size Limit Change - V12.10 Patch 1

Time & Attendance > Maintenance > Notification Templates

We’ve added new merge tags for 'Cost Centre Code' and ‘Cost Centre Name’ to assign where cost centre information is required to be displayed on timesheet notifications.

Time & Attendance > Maintenance > Notification Templates - new merge tags for Cost Centre V12.10 Patch 1

Rates & Rules > Pay Agreement > Pay Rate Rule

The hard warning that displays in V12.10 where a user is saving a pay rate rule, and there is a gap between the previous validity period and the new validity period for the same Pay Code, has been changed to a soft warning. This will provide the ability to edit and save a rate rule if required.

New warning for gaps in Pay Rate Rule Validity for a Pay Code - V12.10 Patch 1

Payroll > New Zealand > Pay Process > EFT Pay / EFT Deductions

In V11 (Silverlight) when generating an EFT file, the file creation process defaulted the file extension to “*.*”, a neutral extension, as there is not a consistent file format defined to support upload to all New Zealand banks. In the V12.10 release, the extension on save defaulted to “.csv”, a format that is not accepted by all NZ banks. To fix this issue, an enhancement included in the Patch 1 release provides users with the ability to add an extension at the time of file generation, so the Bank’s supported extension can be applied as required.

E-00001352

Job Template - where a user is attempting to make a job template inactive, if the template is linked to Filled/Closed or Vacant Jobs a new warning message will display so the user can make an informed decision. “The Job Template's rates are linked to jobs where the job's Start Date/End Date intersects with today, and the Job's status is Filled/Vacant or Closed. Click Yes to proceed and make this template unavailable for selection on future jobs (you will still be able to manage the rates from an inactive job template). Click No to cancel.”

E-00000727

Job > Permanent - the Total Package & Base Salary merge tag fields were displaying up to six decimal places. These fields on a Permanent job have been changed so only two decimal places can be entered and will be stored, which will ensure that the merge tags only display two decimal places.

E-00001049; E-00001374

Search Candidate - the following items have been added to the Manage Layout in the Search Candidate result list:

• Payee No.

• Preferred Work Hrs

• Notice Period

• Available Notes (will display Yes/No based on if the field contains data or not)

• Visa No

• Visa Type

• Contract/Visa Details

E-00001294; E-00000707

Job Order - On open of a Job user has to scroll down to see filled Candidate Details. In this release we have added the name of the Filled Candidate to the banner of the page (below the Job Type), so this is visible as soon as the job order screen displays. Information includes the filled candidate’s name and the filled candidate’s Id.

E-00000703

Candidate > Referral List - a user can now navigate to the Client Record from the Candidate’s Referral List, by clicking on the Client Name.

E-00001317

Candidate > Job Comments List - The following items have been added to the Job Comments List in the Candidate Record to provide more info on the Job Order the comment relates to:

• Job Id

• Position

E-00000505

Candidate > Preference and Exclusions - Users can now open the related entity record, by clicking on the Entity Name in the list (for example Parent, Client or Cost Centre record).

E-00000618; E-00001095

Search Job - The following items have been added to Manage Layout in Search Job Order:

• Est. Pay Rate

• Est. Bill Rate

• Order Date & Time

E-00001060; E00001145

Search Client - A new criterion has been added under 'Department Name' for 'Corporate Identity Number' to assist to find clients by their CIN (ABN/IRD etc).

E-00001265

Data Import > Perm Job - the Client Name picklist has now been changed to include the Client ID so when setting up data for import, a user can easily identify between clients with the same or similar names.

E-00001061; E-00001393

Users can now move a merge template from one folder to another if required. This may be handy where new sub-folders have been created to provide more granularity, and an existing template needs to be moved.

Issue Id

Module

Details

Resolution

Affects versions

FPB-914

API

API 3.10 - Candidate Custom field search fails.

This issue has been resolved.

12.10

FPB-922

Back Office Modules

Back Office screens - Cannot copy any text from the items in the grids / tables.

You can now copy any text from the items in the grids / tables in the new Back Office UI.

12.10

FPB-916

Back Office Modules

All Back Office reports have issues when filtering by Brand and Region.

Brand and Region filters will now apply as required.

12.10

FPB-933

Billing > Debtor

The Remittance Office dropdown does not show correct list for the Debtor’s country on Edit.

This issue has been resolved.

12.10

FPB-937

Billing > Manage Credit Rebill

The invoice create date calculated incorrectly as its not managing the UTC correctly and therefore can display the wrong date once time zone offset is applied.

This issue has been resolved.

12.10

FPB-915

Billing > Manage Delivery

The Invoice Delivery process fails for large numbers of invoices.

Batching has been re-implemented into the invoice delivery process to generate and deliver invoices in batches of 50 at a time.

12.10

FPB-919

Billing > Manage Invoices/Credit Notes

Users are able to click the ‘Delete’ button in Manage Invoices when they do not have the appropriate permission.

This issue has been resolved.

12.10

FPB-562

Finance Integration

Unable to export Credit Rebill batch

This issue has been resolved.

11.38

FPB-941

Finance Integration > Batch Maintenance

The ‘Exporting Date’ field of the Finance Integration is displaying inconsistent time zones on the Batch List Screen.

This issue has been resolved.

FPB-930

Interpreter > Interpreter Review

In Interpreter Review the expand/collapse arrow in both the search and result section does not change when clicked.  The section does expand/collapse but the arrow always points upwards.

This issue has been resolved.

12.10

FPB-229

Maintenance > BPME

If a Job Order BPME rule is setup and contains multiple field validations, where a ‘Total Package’ field rule is setup and is not the last rule, if this doesn't trigger then all rules after this one won't trigger.

This issue has been resolved.

11.39P1; 11.38; 11.37; 11.36; 11.33

FPB-939

Maintenance > Document Formats

Payslip Item Sort Order - Items with 'Order by:' cannot have multiple items set to 'None' .  Users should be able to have multiple items set to ‘None’.

This issue has been resolved.

12.10

FPB-918

Maintenance > Hierarchy

For New Zealand when a user unticks the display of Payee Mailing Address in Country > Other Settings > Display Payee Mailing Address - and a Candidate Address is updated, a warning occurs to say the ‘Payee exists, mailing address is mandatory.’

Where the mailing address is turned off, the system will automatically populate these fields with the main address so the validation will not be triggered. 

12.10

FPB-771

Maintenance > User

On selection of ‘Delete’ for a Portal User record, the system isn't showing helpful messages a Portal User can't be deleted.

Messages will now display more detail regarding the issue.

11.39P1

FPB-839

Maintenance > User

When creating portal users of Candidate and Client Contact types, the users are forced to go through a pop-up, look-up screen in order to search for Candidates or Client Contacts who do not have a portal user already created. The problem with that popup screen is that it pre-loads the search results with ALL records which is very inefficient where there are large volumes.

On selection of the look up item, the search results will not load by default.  The user will need to enter a search criteria and click search to find the relevant record.

11.39P1

FPB-651

Outlook Extensions

An ‘Invalid URL’ error displays when a username is wrong.

A change has been applied to display a correct message to outline the username or password is incorrect.

OE 2.30

FPB-947

Payroll > Pay Process

Leave adjustments are being recorded with the Open pay period end date as the transaction date rather than the Adjustment pay period end date.

This issue has been resolved.

12.10

FPB-920

Payroll > Pay Process

Rate in Payroll Termination stage is only allowing 2 decimal places resulting under/over payments. This should allow to have up to 6 decimal points.

This issue has been resolved.

12.10

FPB-954

Payroll > Pay Process > Payslip Delivery

Payslip delivery fails for large numbers of payslips

Batching has been re-implemented into the payslip delivery process to generate and deliver payslips in batches of 50 at a time.

12.10

FPB-544

Payroll > Pay Process > Payslip Delivery

The date included in the payslip file name is in US format mmddyyyy. If the day/month is a single digit, it only includes the single digit so 07/09/2020 is displayed as 972020.

Filename has been updated to display the date is AU format.

11.38; 11.37

FPB-927

Payroll > Payee

.MSG attachments are not supported in the Payee record.

Files of type MSG are now seen as a valid extension for payee attachments.

12.10

FPB-925

Payroll > Payee

A rolling deduction with Total amount = 0 is able to be saved to a Payee. If any edits are done to this payee with this type of deduction a validation appears and prevents the record from being saved.

The validation on editing a an existing payees with rolling deduction with a total amount = 0  has been removed. A warning message at the point of saving the deduction: ‘Rolling deduction total amount is zero? Are you sure you want to save the rolling deduction?’

12.10

FPB-949

Payroll AU > Maintenance > Superannuation

Superannuation - Minimum Monthly Earnings Threshold cannot be 0 (zero)

This has been resolved so the Minimum Monthly Earnings Threshold supports a value of 0 (zero) or greater.

12.10

FPB-935

Payroll NZ > Payee

Payee IRD Number field label must not be derived from the ‘Corporate Identity Number’ label in country hierarchy settings.

A change has been applied to revert the label for the IRD Number field on payee records to a hard-coded label that reads ‘IRD Number’.

12.10

FPB-921

Payroll NZ > Payee

SL Rate cannot be entered as 0 (zero) when SDR option is selected for Tax details on a New Zealand Payee Record.

This issue has been resolved.

12.10

FPB-908

Payroll NZ > Payee

Contractor Tax Details - cannot record 0% withholding tax rate.

This issue has been resolved.

12.10

FPB-911

Rates and Rules > Maintenance > Oncost

The system is not checking for an existing oncost rate at the same hierarchy/value level when a user is adding a new oncost rate, thereby allowing overlapping oncost rates to be created.

This issue has been resolved.

12.10

FPB-823

Recruitment Manager

The validation on custom fields of a date format can be bypassed.

This issue has been resolved.

FPB-821

Recruitment Manager

When linking a Contact to a Client, where there are many Contacts in the list, you sometimes cannot see all Contacts available for selection.

This issue has been resolved.

11.39P1

FPB-443

Recruitment Manager

Bulk Email: When sending a Bulk Email (either from Referral Workflow or Search Candidate), if all selected Candidates are opted out of Email communication, no email is generated even when Ignore is selected. Can be opted out either by ‘Opt Out’ being selected or ‘Opt In’ selected with Opt Email unticked.
This only affects Bulk Email. Email’s are generated if sent directly from Candidate record. SMS’s are generated if opted out of SMS communication and Bulk SMS is used.

This issue has been resolved.

11.39P1; 11.38; 11.37

FPB-435

Recruitment Manager

SMS MFA: Where a user has been setup with SMS for their MFA, and a SMS account has been selected in the users Office Code, the Office SMS account should be used to send the SMS.  However due to a product issue the Office SMS account is not being used, so the SMS account selected in the Country will be used.  The SMS will not send if there is no SMS account selected in Maintenance > Hierarchy > Australia. The error “SMS Messaging is currently unavailable. If this issue persists, please contact your System Administrator” appears on the Authentication screen.

This issue has been resolved.

11.37

FPB-318

Recruitment Manager

Activities - when searching using Task Date criteria, or sorting by Task Date Time, the results may be incorrect.  This is due to the time being stored in the database as UTC with time offset but the datetime being displayed based on the logged in users time zone.

This issue has been resolved.

11.39P1; 11.38; 11.37

FPB-720

Recruitment Manager > Activities

Activity Task Code: An Activity Task Code can be configured to create a Task or Appointment in Outlook.  Once an Outlook option has been selected, it can’t be removed, it can only be changed.

A change has been applied to now allow the user to remove the Outlook option should they no longer want a Task or Appointment to be created. 

11.39P1; 11.29; 11.38

FPB-929

Recruitment Manager > Candidate

On the Candidate, in the Primary resume section, there is a ‘View Resume’ button.  Clicking this button should open the resume in a separate tab.

This issue has been resolved.

12.10

FPB-647

Recruitment Manager > Candidate

The same skill can be added to a Candidate record multiple times if the Candidate record is opened in multiple tabs.

A change has been applied to stop duplicate skills being applied to a candidate record.

11.38

FPB-475

Recruitment Manager > Candidate

When generating a document from a template the below Skills merge tags don’t populate:
{{Skills.Grade}}, {{Skills.Years Used}}, {{Skills.Level}}, {{Skills.Preferred}},{{Skills.Verified}}

And the below merge tags populate with a mm/dd/yyyy format instead of dd/mm/yyyy

{{Skills.Last Used}}, {{Skills.Expiry Date}}

This issue has been resolved.

11.39P1; 11.38; 11.37

FPB-407

Recruitment Manager > Candidate

Diary - where the Start or End time entered in a Leave Request is for part of an hour (ie 08:30), the times displayed in the Candidate Diary are incorrect. In the Candidate Diary:

• the Start Time is displaying only the hour, ie 08:30 is displayed as 08:00

• the End Time is displaying the next hour, ie 12:30 is displayed as 13:00

• The Start & End Times display correctly in the timesheet

This issue has been resolved.

11.39P1; 11.38; 11.37

FPB-912

Recruitment Manager > Client

When users go to Preview Invoices from a Client record they get a blank screen even though the user has the permission item ‘Invoices - Client Record’.

This issue has been resolved.

12.10

FPB-719

Recruitment Manager > Client

The Job Template List does not show inactive templates.

This issue has been resolved.

11.39P1; 11.39; 11.38

FPB-89

Recruitment Manager > Client

When changing the Parent on a Client record, there is no job order validation to check if any jobs have Agreements with Hierarchy of Parent Client assigned.   This allows the Parent to be changed even when there is a job with an Agreement assigned where Hierarchy is Parent Client. 

A validation message has been added to advise that a Parent cannot be changed as a Job Order exists where the agreement is assigned at the Parent Client level.

11.39P1; 11.38; 11.37; 11.36

FPB-264

Recruitment Manager > Client Contact

A Client Contact must be linked to at least 1 Client. When a Contact is linked to only 1 Client, if you try to remove the link using the Remove option, in either the Client or Contact record, you get a "Contact record is in use" message even if the Contact has never been used. This is very confusing to the user. 

Where this occurs a more informative message will display “The Client/Contact link cannot be removed as this is the only link for this contact. If contact is no longer required, you need to delete the contact.”

11.39P1; 11.38; 11.37; 11.36

FPB-706

Recruitment Manager > Job Order

Permanent Job: For the Total Package & Base Salary fields on a Permanent job, the UI lets the user enter up to 4dp which is then rounded to 2dp. However, these amounts are being stored in the database with 6dp resulting in these amounts being displayed with 6dp when merge tags {{Perm Total Package}} and {{Perm Base Salary}} are used

A change has been applied to only support storage to 2 decimal places.

11.39P1; 11.39; 11.38

FPB-449

Recruitment Manager > Job Order

The merge tag {{Job Order.Filled Candidate Name.Candidate Date of Birth}} is displaying dates in US mm/dd/yyyy format. This occurs if the merge tag is included in a document template or in an email.

This issue has been resolved.

11.39P1; 11.38; 11.37; 11.36

FPB-869

Recruitment Manager > Search Candidate

Work History Tab - where Reference Checked is set to ‘No’, the system is finding Candidates that have Work History items where the Work History record’s 'Reference Checked' field is set to 'No', however some of these Candidates have one or more additional Reference Checks set to 'Yes'.   This is not correct, the criteria is about finding Candidates that have not had any reference checks at all.

This issue has been resolved.

FPB-798

Recruitment Manager > Search Candidate

Custom Fields  Tab - searching for candidates using custom fields of date type produces an error (red box pops up in the left bottom corner) if there is an incorrect date stored in the database against that Custom Field, for any of the Candidates in that database.

The process has been changed to manage invalid dates.

11.39P1

FPB-790

Recruitment Manager > Search Candidate

Age criteria returns incorrect results.

This issue has been resolved.

11.39P1

FPB-489

Recruitment Manager > Search Candidate

When searching Candidates using Comments ‘Standard Description’ and ‘Date’ criteria, it should return Candidates that have a Comment matching both the Standard Description AND Date criteria (as per Search Comment).   However, it’s also returning Candidates that have separate Comments meeting one the criteria, as its currently treated as a OR.

This issue has been resolved.

11.39P1; 11.38; 11.37

FPB-936

Reports

The Stimulsoft report date picker uses Sun-Sat while the rest of the FastTrack360 calendars default to Mon-Sun. Change reporting to make this consistent with the rest of the product.

This issue has been resolved.

12.10

FPB-913

Time & Attendance

Timesheet - Intermittently the timesheet menu option does nothing when clicked.

This issue has been resolved.

12.10

FPB-909

Time & Attendance

Timesheet approval - where a user tries to approve a timesheet using in-email approvals, if they are using IE or Edge, the link a blank timesheet message pop up opens and the user cannot approve.  This works successfully when using Chrome.

This issue has been resolved.

12.10

FPB-873

Time & Attendance

Bulk Timesheets - The values for 'Site Contact FirstName', 'Site Contact Surname', 'Report Contact FirstName' and 'Report Contact Surname' do not display in the search results.

This issue has been resolved.

FPB-743

Time & Attendance

Bulk Timesheet Item View – ‘Item Date’ for last day of timesheet not displayed.

This issue has been resolved.

11.39; 11.39P1; 11.38

FPB-733

Time & Attendance

When adjusting an historical timesheet, the ‘Timesheet has been approved successfully’ message appears but on occasion an adjustment timesheet is not created.  This issue occurs if:

• The timesheet hasn’t already been adjusted AND

• Bulk Timesheet is selected in the Timesheet Workflow of the job AND

• Submit & Approve is used

This issue has been resolved.

11.39P1; 11.38