Payslip Delivery via Secure Link in Email Message

Description

When delivering payslips to payees via email it is now possible to include a secure link in the email message, which allows the payee to securely download their payslip by clicking on the link, instead of attaching a copy of the payslip to the email message.

An example of the secure link to the payslip in an email is highlighted in the example below.

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On clicking the link within the email message a login screen opens to prompt the payee for their Candidate Portal password. When the user keys in a valid password, their payslip is displayed and the payee can choose to download/save or print it.

Benefits

This enhancement allows payees to be notified by email when their payslips are available while providing a secure means by which to download the payslips without having to navigate to the Candidate Portal.

Configuration

The ability to email a secure link to download payslips is enabled on a per-country basis via the Pay Document Delivery Type field under Maintenance > Hierarchy > Country > Middle/Back Office Country Settings > Pay Setting. To enable the emailing of a secure link, the option in the Document Delivery Type field must be set to URL Link, as highlighted in the example below.

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In addition to setting the URL Link option for the relevant country or countries, the relevant pay email templates must be created or edited to include the <<LinkToDownloadDocument>> merge tag, which will insert the secure link to the relevant payslip into the email message that is sent to a payee when their payslip is delivered. For more information, see Pay and Bill Email Templates.