Unpaid Leave Report

Description

A new payroll report called Unpaid Leave has been added in this release, to the list of payroll reports that can be run under Agency Portal > Pay > Reports. The report is also available to be run during the pay batch process, from the Leave Payments pay batch stage onward.

The report identifies instances of leave that has been taken but that was not paid automatically at the Leave Payments pay batch stage. An example of the Unpaid Leave report is shown below.

The report displays the following information:

the name and unique payee number of a payee who took leave during the reporting period that was not paid automatically in a pay batch
the batch number that uniquely identifies the pay batch in which the leave request was processed the type of leave that was taken by the payee
the date on which the leave occurred
the reason for non-payment, which may be one of the following:
- Entitlement balance condition not met
- Employment date condition not met
- Days job scheduled condition not met
- Payee conditional variable condition not met.

A leave request can be unpaid due to multiple conditions not being met. Where this is the case, the report will show the first condition on the applicable Leave Taken deduction rule that is deemed to have failed when the system attempts to find an applicable Leave Taken deduction rule.

Benefits

This enhancement allows payroll staff to easily identify instances of leave that has been taken but was not paid and the reason why the leave was not paid.

Configuration

No configuration required.