EFT Pay or Deductions Select Multiple Batches

Description

In the Pay Module, following the payroll process, an EFT file is generated to send to the bank to facilitate wages being paid to Payees. Currently when running the Manage EFT Pay process or EFT Deductions, a user is only able to create an EFT file per batch item. This can be very time consuming where there are a number of pay batches.

In this release, we have provided the ability to select multiple batches when generating an EFT file for Pay and Deductions.

Changes have been made to the Manage EFT Pay and Manage EFT Deductions screens to accommodate this change.

In the Search screen and list, we have re-labelled and also moved some items, to make their purpose clear. We have also included an additional search criterion for Pay Batch Payment Date and EFT Batch Number.

Open

Check-boxes allow a user to select one or many pay batches. Grouping can only occur where the batches have the same Pay Company and Pay Batch Payment Date, therefore where multiple batch numbers are selected, the Create EFT File + action will only be active if these two conditions are met.

Where the Create EFT File action selected, the existing process is followed to enter in the EFT Payment Date. The system creates the EFT File, grouping and splitting line items where appropriate. For example, in Manage EFT Pay creation where two pay batches contain payments to the same Payee for the same bank account, these items can be totaled in one line. However, in Manage EFT Deductions if a Payee in two pay batches has the same bank account, but different deductions, in the creation process, different line items would be created for each deduction item.

Benefits

By allowing multiple pay batches to be selected for the EFT file creation process, this enhancement will reduce the time it takes to create these files and reduce the cost, as less transactions may be required.

Configuration

No additional configuration is required.