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Add an Attendance/Absence Item

Add an Attendance/Absence Item

Once an Attendance/Absence item is created, it will need to be applied to the Employment Type selected in the Payee's record before it’s available on the timesheet.

Below are the steps required to add an item and apply it to an Employment Type.

PART ONE – Add Attendance/Absence Item

An item needs to be added before it can be selected in the Employment Type.  If an item has already been added, go to Part Two.

Go to Maintenance > Absence/Attend

Attendance Item

  1. In the Attendance section, click Add

  2. Enter a Namemust be unique

  3. Enter a Code must be unique

  4. Select a Colour

  5. To define a shift:

    1. Enter Start Time and End Time

    2. If there is to be an unpaid break, enter break start and end times in Break Time section – click + icon to add multiple breaks

  6. Enter Integration Details if required – only required if used in finance integration or timesheet imports

  7. Click Save

Absence Item

  1. In the Absence section, click Add

  2. Enter a Namemust be unique

  3. Enter Integration Details if required – only required if used in finance integration or timesheet imports

  4. Click Save

 



PART TWO – Apply Item to Employment Type

Once the item is added, it must be applied to the Employment Type before it’s available on a timesheet.

  1.  Go to Payroll > Maintenance > Employment Type

  2. Click Search Employment Types

  3. Open the relevant Employment Type

  4. Search for the item created in Part One

    1. Tick Apply

    2. If the item should only be visible to agency users, tick Exclude from Timesheet

  5. For Absence Types only, select a Pay Code and Rate Type to use when the absence item is paid

    1. Payee Rate: uses the rate entered in the Payee record

    2. Flat Rate: a Rate Value needs to be entered

  6. Click Save



Rate Type is only used if a leave type is configured to pay at the agreement rate but the agreement rate cannot be determined. For example, if on the day a payee takes paid leave the payee is not placed in a job or they are placed in a job that is subject to standard rates, the system cannot determine the agreement rate. In such circumstances the system refers to the payee’s employment type to determine which rate of pay to use instead.

 

If the item still doesn’t appear on the timesheet, check the validity period start date in the Payee record for the relevant Employment Type. This must be on or before the timesheet start date.

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