New Pay Code Checklist
- Kim Pickering
- Frances Williams (Unlicensed)
Owned by Kim Pickering
When a new Pay Code is added, there are several areas that may need to be updated. Below summarises all areas that need to be checked.
Billing & Payroll
Rates & Rules > Maintenance
Bill Oncosts
- Open the Bill Oncost
- Confirm Pay Code is in Linked Paycodes section
Bill Code
- Add or edit Bill Code
- Edit the Pay Codes section to link the Pay Code
Pay Code Group
- Open the Pay Code Group - used in determining limits on the Actions tab in Pay Agreement Pay Code Rules
- End date the current validity period
- Add a new validity period
- Edit the Pay Codes section to link the Pay Code
Payroll > Maintenance
Pay Code Groups
- Open the Pay Code Groups - used for calculating wage oncosts
- End date the current validity period
- Add a new validity period
- Edit the Pay Codes section to link the Pay Code
Further details
Refer to Adding a New Pay Code & Bill Code article for more details on the 4 above areas
Leave
Leave > Maintenance
Leave Type
- Open Leave Types with a Percentage or Bank accrual type
- End date the current Leave Set
- Add a new Leave Set
- In the Accrual Rule, edit the Pay Codes section to link the Pay Code
Important
If any Leave Type rules that have Continuous Employment Conditions need updating, please contact support.
Leave Rate Type
- Open Leave Rate Types with an Average Rate
- End date the current validity period
- Add a new validity period
- In the Average Rate Calculations section, edit the Pay Codes sections to link the Pay Code
Payroll > Maintenance
Public Holiday Payments - only applies to New Zealand
- Open the Public Holiday Payments
- End date the current validity period
- Add a new validity period
- Edit the Pay Codes section to link the Pay Code - All 4 tabs (Define Payee Worked Rule, Eligibility Rule, Hour Rule & Rate Rule) will need to be reviewed
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