If a Payee has been overpaid, a correction needs to be processed to ensure their year to date earnings are correct.

Below are the steps required to adjust hours on the timesheet and process a pay and invoice batch.

Instructions

Adjust the Timesheet

This is required for the correct hours to be interpreted.

Adjust the timesheet and correct the hours - Refer to Adjust an Approved Timesheet
Approve the timesheet
In Interpreter Review, set the timesheet to Reviewed

Process Pay Batch

This is required to correct the year to date earnings.

Go to Payroll > Pay Process > Pay Run

Click Add
Select Adjustment Batch
Tick Only Include Payees With Timesheets
Enter a Payment Date
Click Find Pay Group
Select the relevant Pay Group
In Adjustment Pay Period, select the relevant pay period
Click Next
Process and close the pay batch

Process Invoice Batch

This is only required if there is a Total Bill amount on the adjusted timesheet in Interpreter Review.

Go to Billing > Create Invoice Batch

Click Search Invoice Batch Groups
Select the relevant batch
Click Create Invoice Batch

Recover the Funds

If the payee would rather the funds be deduction from their pay, rather than returning the funds, a Net Deduction will need to be setup in the Payee record.

Refer to Overpayment Deduction for details on how to do this.

If a billing adjustment isn't required and no interpretation is needed on the correct hours worked, instead of adjusting the timesheet the correction can be done directly in the pay batch.

If the overpaid funds are to be deducted from a future pay – setup a Gross Deduction in the Payee record for the amount to be deducted from their next pay.

If the overpaid funds are being returned – manually enter the correction in the Adjustment pay batch. To do this:
- When creating the Adjustment batch, leave Only Include Payee's With Timesheet unticked
- Once the batch is created, select all payee's
- Search for the relevant payee and unselect them
- Click Delete to remove all other payee's
- Enter the corrections in the Manual Items stage
- Process and close the pay batch

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