Display of Deduction Account Reference on Payslips

Description

A new field labelled Account Reference has been added to the list of fields that can be optionally added to the Deductions layout component for payslip formats in Maintenance > Document Designer > Document Formats. The new field prints the payment reference that has been specified against a deduction that is listed on a payee’s payslip, as shown in the example in Figure 1 below.

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Figure 1: Payslip Formats - Account Reference Field for Deductions

This new payslip field prints the payee account reference that is defined on the Payroll > Payee > Payee Entry > Deductions > Deduction Details screen, if available. Alternatively, if no account reference is defined at the payee deduction level, the account reference defined the Payroll > Maintenance > Deduction Header > Deduction Header > Deduction Header screen for the deduction header that is linked to the payee deduction is used instead.

If a deduction is applied as an ad-hoc deduction, it is also possible for a payment/account reference to be defined on-the-fly when the deduction is added at the Gross or Net deduction pay batch stage when processing pay in the Payroll module. Where that is the case, the specified payment reference will also be displayed in the Account Reference field on the payslip.

Benefits

This enhancement helps payees to identify, based on their payslips, where their deductions are getting paid forward to and this provides compliance with statutory requirements for payslips, such as those stipulated by FairWork Act in Australia, whereby payslips must show the name and/or number of the fund or account, into which a gross deduction will be paid.

Configuration

The new Account Reference field for deductions must be manually added to any existing or payslip formats if you require it to be displayed on payslips. For more information, see Configuring Document Formats - FastTrack360 Online Help - Confluence (atlassian.net).