Define STP Paid Leave Type on Leave Pay Codes (Payroll AU only)

Description

Under Single Touch Payroll (STP) Phase 2 requirements, leave payments made to Individual Non Business payees must be reported as disaggregated amounts that are separate to other types of gross payments. The leave payments must be categorised by the following types:

• Paid Parental

• Workers' Compensation

• Ancillary

• Other Paid Leave.

To cater for this, an enhancement was made in a prior release to allow the applicable paid leave type category to be defined in the header of a Leave Type header (for more information, see Identifying Paid Leave Types (AU only) - FastTrack360 Online Help - Confluence (atlassian.net)).

A further enhancement has been made in v12.19 to allow the paid leave type category to be defined directly on leave pay codes so that if a leave payment has no link to a leave type, and therefore the paid leave type category for STP reporting cannot be determined from the header of the corresponding Leave Type record, FastTrack360 will refer to the paid leave type category that is selected on the leave pay code itself to determine how the leave payment must be reported via STP.

Note that a leave payment will not have a link to a leave type if:

• It is paid as a manual pay item that is added to an interpreted timesheet in the Interpreter Review module, including a manual adjustment to a leave payment, or it is added as is added as a manual pay item to a pay batch in the Payroll module.

• It originates from an absence item on a timesheet but the absence item is not linked to a leave type.

• It originates from a leave request but the absence type of the leave request is not linked to a leave type.

Benefits

This enhancement allows you to meet the statutory requirements for disaggregated reporting of leave payments via STP even when paying or adjusting leave payments with no link to a leave type.

Configuration

To facilitate the ability to select a paid leave type category directly on a leave pay code, a new field labelled STP Paid Leave Type has been added to the Rates and Rules > Maintenance > Pay Code screen for leave pay codes, as highlighted in the example below.

Open

The following applies to the new STP Paid Leave Type field:

• It is only available for leave pay codes that are linked to the country of Australia

• It allows selection of the following options:

  • Paid Parental Leave (P) - select this option if the pay code is used to pay paid parental leave including Government Paid Parental Leave (GPPL) payments from Services Australia that are paid to the payee through payroll or parental leave that is paid directly by the employer.

  • Workers' Compensation (W) - select this option if the pay code is used to pay Workers' Compensation leave.

  • Ancillary (A) - select this option if the pay code is used to pay ancillary leave such as leave taken for Australian Defense Force service, jury service, eligible community service, emergency service.

  • Other Paid Leave (O) - select this option if the pay code is used to pay annual leave/annual leave loading, personal leave, rostered day off (RDO) leave, time off in lieu (TOIL), compassionate/bereavement leave, study leave or any other type of paid leave covered by the ruling SGR 2009/2 S32, 33.

• The field is not mandatory and no option is selected by default for existing or new leave pay codes. However, note that if no option is selected, leave payments made against the pay code might be incorrectly reported as un-disaggregated gross earnings in STP reporting unless the payments can be linked back to a leave type.

• The field can be edited at any time, even if the pay code has been used to make payments.

For more information about each of the paid leave type categories, please see Reporting of paid leave under STP Phase 2 - FastTrack360 Online Help - Confluence (atlassian.net).