Document Designer > Total Hours on Payslip UK (V12.19)

Description

The UK has the statutory requirement to display a total of hours worked on a payslip, so that payees can see the total hours that they are being paid for. For those payees who are hourly paid, a subtotal can be applied to the pay item component for each pay code.

However, for those payees who are paid per day (daily rate), there is the option to output the normal weekly hours that they would work from the field Normal Weekly Hours in the HMRC section of the payee record. If the payee does work different hours per week, and they are paid by the day, this can add an administrative burden.

The system has been enhanced to include a new data item in the document format general data items section to include the total hours determined when the payee enters their start and end times for the timesheet. The data item is named Current Total Hrs for Period.

This field value will:

Output the total hours of a timesheet’s hours determined when entering start and end time for each day worked.
It includes where payee has entered holiday time.

It does not include

When a payee is sick and SSP is paid.
Pay items that are not attendance items e.g. allowances
It does not reduce the total hours if you have applied a break rule in the pay rate rules of a pay agreement. Where breaks should be considered, the break should be included in the attendance type configuration.
Where hours have been added manually in either interpreter or the manual input stage.

If processing an adjustment timesheet, it will output the number of hours different that was processed.

It should not be selected for Supplier based payslips as this field is for a payee and not for the supplier.

To output the number of hours, the person entering the timesheet will need to enter start and stop times for each day they work in the timesheet entry screen to capture the hours worked. If the payee is required to enter a number of units of the days worked because you are using standard rates rather than agreements, the payee will still be required to enter the start and stop times of their days worked in the attendance part of the timesheet as well as entries in the additional items section of a timesheet.

Benefits

This allows automatic population of the hours worked for those payees who are paid by the day onto a payslip and reduces the administrative burden of updating the normal weekly hours in the payee record each week.

Configuration

Document Format

The data item Current Total Hrs For Period would need to be added to the payslip document. This can be added to a component box where you can select the data item. For example, the data field is not available in Payslip Items/Allowance to select.

Entering of Time

The payees who are being paid a daily rate and need to have the total hours output onto the payslip, would need to be instructed to enter the time on their timesheet. If they are also required to enter the daily unit of '1', you can apply in the job order timesheet workflow a combined view so that they can enter the time and the number of units at the same time so that they are not required to go to 2 different sections in the timesheet. This is completely optional.