Document Designer > Document Format Groups - Proforma Remittance Formats (CPT & v12.15p2)

Description

In this release enhancements have been made to allow interim payslips to be generated and issued to payees when a timesheet is approved and interpreted but before a pay batch has been processed to pay the timesheet (for more information, see Issuing Proforma Remittance Advice).

To facilitate this, a new document format type called Proforma Remittance is now supported in Maintenance > Document Designer > Document Format Groups, as highlighted in the example below.

Open

A proforma remittance format is identical to a payslip format with the following exceptions:

• it supports the display of a Current Payment Terms Due Date field, which displays the date when the corresponding timesheet is due to be paid, if the payee is a contractor who is subject to payment terms (for more information, see Contractor Payment Terms)

• it supports the display of a Proforma ID field, which shows the sequential ID number of the interim pay advice that the payee can refer to when making an enquiry about their pay and to cross reference with their payslip, once they have been paid and a payslip has been issued. The proforma ID can also be used to cross reference the payee’s timesheet to the interim pay advice that corresponds to the timesheet. For more information about how this ID is configured and managed, see Issuing Proforma Remittance Advice.

An example of a proforma remittance document is shown below.

Open

Pay document format groups, which determine the documents that are generated and issued as part of the process of paying payees, have also been enhanced to allow a proforma remittance document format to be linked to a document format group, as shown in the example below.

Benefits

This enhancement supports the introduction of functionality that allows payees to be issued interim payment advice prior to their timesheets having been processed in a pay batch.

This is especially useful for contractors who are subject to payment terms, whereby payment of their timesheets is deferred until after the pay period in which their timesheets would otherwise be paid. In such situations it may be necessary to give the contractors an indication of how much they can expect to be paid once the timesheet payment terms fall due.

Configuration

On upgrade, a default Proforma Remittance document format is available for each payroll country. This default format can be used as-is or can be customised to suit your business requirements. For more information about how to create or edit a document format, see Configuring Document Formats.

Payees who are to be issued an interim pay advice in advance of being paid must have a proforma remittance document format linked to the document format group that is assigned to their Payee record in the Payroll module.

To link a proforma remittance document format to a document format group, follow the procedure below: