Reporting Payees' Employment Termination

You cannot report the termination of the employer/employee relationship unless the relationship has been established via Payday filing. If you are unsure whether the employer/employee relationship has been established, refer to the IRD Employment Status field on the Agency Portal > Payroll New Zealand > Payee > Payee Maintenance > Payee Entry screen. If the status is Created, that indicates that the employer/employee relationship has been established via Payday filing and is current.

Once you report the termination via Payday filing, the IRD Employment Status field will display Terminated to indicate that the employer/employee relationship has ceased.

Once the employer/employee relationship has been terminated via Payday filing, no further employment information can be sent through Payday filing for the terminated payee. Therefore, FastTrack360 will not trigger any employment information submissions even if the terminated payee's details are updated on the Payee record. If it is necessary to report any amendments to the terminated payee's employment details after the termination has been reported via Payday filing, this must be done via alternative means such via your MyIR employer portal.

 However, if the terminated payee's earnings are adjusted in an adjustment pay batch, the payment information will be reported in the corresponding Payday return that is submitted through Payday filing. The exception to this are payees with an employment end date prior to 1 April 2019; such payees are not included in any Payday reporting and therefore any adjustments to the earnings of such payees must be carried out manually via your MyIR employer portal.