How Does Payday Filing Work in FastTrack360?

Whenever a pay batch is processed and closed in FastTrack360 one or more Payday returns are added and listed on the Payday Return Submission screen based on a combination of pay company, pay period and payment date. Alternatively, if a return already exists for the same combination of pay company, pay period and payment date, pay information from a pay batch is added to the relevant, existing return on the Payday Return Submission screen.

On the Payday Return Submission screen you must select and submit each return to the IRD within 48 hours of the payment date. When you submit a return to the IRD, the following occurs:

• The system checks each payee who is included in the return to determine if their employment details have already been reported to the IRD. The following occurs depending on the conditions that apply to a payee:

  • If the payee’s employment details are yet to be reported to the IRD, the system automatically sends the employment details to the IRD to register the employer/employee relationship.

  • If the payee’s employment details have been reported to the IRD but have changed since they were last reported, the system automatically sends the updated employment details to the IRD to update the employer/employee relationship.

• The system sends the return to the IRD. The IRD sends a response to indicate if the return was filed successfully or if the return was rejected. If the return is filed successfully, no more action is required. If the return is rejected, you must refer to the response that is sent from the IRD to determine why the rejection occurred. Once the reason for the rejection has been fixed, you must resubmit the return.

See also: