How to Create a Superannuation Fund

Name - Name of the super fund as it is to appear wherever a super fund can be selected from a list of funds in the Portal > Pay module. This field is mandatory.

Reporting Name - Legal reporting name of the fund, as it will appear on payslips, payment summaries and reports. This field is mandatory.

Active - If ticked, indicates that the fund is available to be assigned to payees and to be linked to pay agreements. If un-ticked, the fund is unavailable and cannot be assigned to payees or linked to pay agreements.

Contribution Payment Period - Determines the super contribution payment frequency, start and end dates of each contribution period and the payment cut-off date for each contribution period.  Each option listed in this field is configured under Portal > Pay > Maintenance > Superannuation > Contribution Payment Periods.  This field is mandatory and cannot be edited once the fund has been used on a pay batch.

ABN - Australian Business Number (ABN) of the fund. This is used for reporting purposes. On attempting to save the fund record, the system validates if the number that has been keyed in is a theoretically valid ABN. If the number does not fall within the range that is valid for ABNs an error message is displayed and you cannot save the record until a valid ABN is keyed in or the field is cleared.

Self-Managed Super Fund - If selected, the fund is flagged as a self-managed fund rather than a commercial fund.

Fund SFN - Superannuation Fund Number (SFN) of the fund. This is used for reporting purposes.

Allow Negative Contribution Totals - If ticked, indicates that the fund allows reporting of payees’ contribution totals in SuperStream contribution files if their contribution totals for a contribution period are negative due to an adjustment. If un-ticked, indicates that negative contribution totals cannot be included in SuperStream contribution files that are used to report contributions to the fund. Payees who have a negative contribution total will be omitted from a SuperStream batch and are identified in the SuperStream Batch Report, which is generated during the SuperStream batch process. This field is available only if SuperStream functionality is enabled on your system. It is recommended that you do not tick this field unless you have checked with the fund and the corresponding service provider to ensure that they support remittance of negative contribution totals in SuperStream contribution files.

SPIN - Superannuation Product Identification Number (SPIN) of the fund. This is used for reporting purposes. You can search for the SPIN of a fund at www.superfundlookup.gov.au.

Allow Partial Negative Contribution Amounts - If ticked, indicates that the fund allows reporting of payees’ contribution amounts in SuperStream contribution files if their contribution amounts are negative so long as their overall contribution amount for a contribution period is positive. If un-ticked, indicates that negative contribution amounts cannot be included in SuperStream contribution files that are used to report contributions to the fund, even if the payees’ contribution totals are positive. Payees who have a negative contribution amount will be omitted from a SuperStream batch and are identified in the SuperStream Batch Report, which is generated during the SuperStream batch process. This field is available only if SuperStream functionality is enabled on your system and is only available in v11.22 onwards. This field is unavailable if the Allow Negative Contribution Totals field is ticked.  It is recommended that you do not tick this field unless you have checked with the fund and the corresponding service provider to ensure that they support remittance of negative contribution amounts in SuperStream contribution files.

USI - Unique Superannuation Identifier (USI) of the fund. The USI is used to identify the superannuation fund when reporting and remitting superannuation contributions under the SuperStream scheme. You can search for the USI that identifies a fund at www.superfundlookup.gov.au. This field is mandatory for commercial, APRA-regulated funds if SuperStream functionality is enabled on your system. This field is unavailable for self-managed funds, as self-managed funds do not have a USI.

Import Code - Code that uniquely maps the fund to the corresponding record in a third-party financial system for the purpose of importing the record from a third-party financial system.

Export Code - Code that uniquely maps the fund to a record in a third-party financial system for the purpose of exporting the record to a third-party financial system.

Is Service Provider - If ticked, identifies that this fund acts as a SuperStream service provider. This field is available only if SuperStream functionality is enabled on your system and is optional. This field is used for information purposes only and does not affect system functionality.

SuperStream Provider(s) - Lists the clearing houses or gateway providers who facilitate electronic remittance and payment of superannuation contributions to this fund. To add one or more service providers, tick the relevant service providers on the Select SuperStream Provider(s) list. This field is available only if SuperStream functionality is enabled on your system, in which case at least one service provider must be selected.

B/S Export Account - If your system is integrated with a third-party financial system, this field specifies the balance sheet account in the financial system to which financial liabilities related to this fund are exported.

P/L Export Account - If your system is integrated with a third-party financial system, this field specifies the profit/loss account in the financial system to which financial liabilities related to this fund are exported.

Electronic Service Address - URL, IP address or ATO endorsed alias that identifies where SuperStream service providers must send electronic messages when forwarding superannuation contribution remittance to this fund. This field is available only if SuperStream functionality is enabled on your system. If the fund is a self-managed fund, this field is mandatory and must be set to the ATO endorsed alias that, in conjunction with the fund's ABN, uniquely identifies the fund when reporting superannuation contributions under the SuperStream scheme. If the fund is a commercial fund, this field is optional and can be populated if required by the SuperStream service provider that facilitates the reporting of contributions to the fund. Alternatively, the service provider may determine the relevant electronic service address based on the USI of the fund, in which case this field can remain blank.

Description - Textual description of the super fund.

Last Pay Batch Date - Displays the date of the most-recent pay batch in which a transaction affected this fund. This field is blank if the fund is yet to be included in a pay batch. Once a date appears in this field, the fund cannot be deleted and the contribution payment period of the fund cannot be changed.

Account Name - Name of the bank account into which this fund accepts payment of superannuation contributions.

Account Number - The account number into which this fund accepts payment of superannuation contributions.

BSB - The Bank/State/Branch number that identifies the bank branch at which the fund's bank account is held.

If the BSB number you key in does not match an existing branch name, the Branch field displays the text Branch Not Found. If this is the case, check that you have keyed in the BSB correctly. If you keyed in the BSB correctly but the branch name still cannot be found, you can still save the banking details regardless. However, you should verify that the BSB number is correct and add it to the list of valid BSB numbers if necessary (for more information, see BSB Number Maintenance).