How to Manage Existing Termination Reasons

You can find and manage existing termination reasons via the Payroll > Maintenance > Termination Reason. Once you find an existing termination reason, you can do the following:

open the record for viewing or editing in the Termination Reason screen
delete the record if it has not required.

Find a termination reason

1.	Go to Payroll > Maintenance > Termination Reason The Termination Reason Maintenance screen opens.
2.	If you want to find an existing termination reason by name, key in the name of the termination reason in the Reason field. Note that you can use leading and trailing wildcards (%) for partial matching on the reason name. For example, %n will match reason names ending with the letter n while n% will match template names beginning with the letter n.
3.	If you want to find termination reasons regardless of whether they are currently active and available for use, change the Active field to Any. If you want to find only those termination reasons that are not currently active and therefore not available for use, change the Active field to No. If you want to find only those termination reasons that are currently active and available for use, leave the Active field at Yes.
4.	Click Search. The termination reasons that match your search criteria are listed on the screen.

You can open any termination reason that is listed on the Termination Reason Maintenance screen after you perform a search by clicking on the view / edit button next to the relevant termination reason in the list. The termination reason will open in the Termination Reason screen, where you can view or edit the termination reason if necessary.

Edit a Termination Reason

You can edit any attributes of an existing termination reason at any time. To edit an existing termination reason, follow the procedure below.

1.

If the relevant record is not already open in the Termination Reason screen, search for and open the relevant record as per the steps described above.

2.

On the Termination Reason screen, update any fields as required.

3.

Click Save.

The record is saved and the Termination Reason screen closes.

Delete an Existing Termination Reason

You can delete an existing termination reason that is no longer required so long as that termination reason has not been used in a pay batch. To delete an existing termination reason, follow the procedure below.

1.

Go the Payroll > Maintenance > Termination Reason , search for the termination reason record you want to delete.

The existing termination reason records that match your search criteria are listed on the Termination Reason Maintenance screen.

2.

In the list of termination reason records, click the delete button next to the record to be deleted.

A message opens, prompting you to confirm deleting the record.

3.

Click Delete.
The confirmation message closes and the selected record is deleted.