FastTrack360 V12.32 - UK Only

Open

API Consumers - there are enhancements/defects you should be aware of. Click here to read breaking changes. We recommend you log into the API Developer’s Portal to get full details of any changes to APIs.

Open

• Adjustment Only Setting - Client Record. Click here to read more.

• Adjustment Only Setting - Job / Job Template Record. Click here to read more.

• We have added a new field in the timesheet to display an Alternative Timesheet Id. This item is available for Timesheet Import and API calls. Click here to read more.

• New Manage Layout items:

  • A new item ‘Adjustment Only Original Header’ is available to the Historical Tab to indicate if the header is an original Adjustment Only item. Click here for more.

  • A new item ‘Adj. Target TS’ is also available in the Historical Tab to display the value of the timesheet that the adjustment timesheet has targeted. Click here to read more.

• Timesheet Import changes:

  • To save time you can now import multiple adjustment timesheets for the same job and week ending date to support data import from a third party VMS (vendor management system). Click here to read more.

  • You can now create new Standard Rate Sets or Supersede Rate Values via import to support data import from a third party VMS system. Use the import tool to add in additional Standard Rate sets into the Job Order and where Pay Codes exist in the job you can also use import to supersede the rate values in the job. Superseded rate values will not be added to the job, however will apply in the interpreter. Click here to read more.

• Monitoring of National Minimum Wage. Click here to read more.

• Output of pension membership and contributions for the pension provider The People’s Pension. Click here to read more.

• Import of pension opt outs - This will allow the automatic application of opt outs from files received from NEST or NOW:Pension provider. Click here to read more.

• Accrual cost rate - This can now be based on an average of the previous 52 weeks by applying a new configuration setting. Click here to read more.

• Release Interpreted Timesheets for Billing out of order - Rules to ensure that users cannot release adjustment timesheets for billing, prior to their related parent (target) original/adjustment have been relaxed. This will allow an adjustment timesheet to be picked up in an invoice batch and billed before the original timesheet if your client requires billing out of sequence. Click to read more.

• Invoice Timesheet Grouping by Timesheet Id - You can now group timesheet-based invoices and credit notes based on the unique timesheet ID. Click to read more.

Time & Attendance - New Validations when Changing Status.

New validations have been added in Time & Attendance when changing the status of Timesheets. As we now allow multiple adjustment timesheets for the same job and weekending date to be imported, validations have been added to ensure all of these related timesheets are actioned at the same time so they are not orphaned from their parent/child timesheet. Click here to read more.

Time & Attendance - Confirmation message for in-timesheet approval.

A confirmation message is now displayed when the Approve or Reject action is triggered from an in-email timesheet approval notification so as to prevent automated email scanning software inadvertently triggering the approval or rejection of a timesheet. Click here to read more.

Interpreter Review - Alternative Timesheet Id.

The new timesheet value for ‘Alt. Timesheet Id’ has been made available to view in an interpreted timesheet. Click here to read more.

Interpreter Review - Ability to edit an Adjustment Timesheet prior to the release of the Parent (target) Timesheet.

Currently users are not able to edit an adjustment timesheet, where its target (parent) timesheet is still in an unreleased state (Not Reviewed) in the interpreter. This rule has been relaxed in this release to support you where the related adjustment timesheet needs changes. Click here to read more.

Interpreter Review - Change to Search defaults for Week Ending Date

To provide you with a better experience when changing the Status from ‘Not Reviewed’ to any other status, we will automatically insert the value of the ‘Week Ending From’ date based on the default value of the ‘Week Ending To’ date less 12 months. Click here to read more.

Leave > Accrual Rule - New setting to provide the ability to determine how the hourly cost rate is calculated.

The holiday pay rate in the UK is based on the average of 52 weeks of earnings and hours. Current functionality calculates the cost rate based on the pay batch gross pay value / the pay batch quantity, as such the hourly rate would be different to the true cost rate if all holiday pay was to be paid in that period.

A new setting has been added to the Leave Accrual Rule to provide the ability for the system to determine the hourly cost rate where this needs to differ from the current strategy. Click here to read more.

Rates & Rules > Pay Code - New values to identify basic pay rate and the pay codes to be used as worked time to comply with National Minimum Wage requirements.

To determine National Minimum Wage, new items have been added to the Pay Code setting to help determine which pay codes are used to identify a payee’s basic pay rate and which pay codes hours are used as worked time to be included in the total hours. Click here to read more.

Payroll UK > Pay Batch - Cost Of Accrual determination.

Where you configure a leave type with the Cost Rate Type (described above), the system will use the Average Rate to determine the hourly cost rate in the pay process. Click here to read more.

Payroll UK > Payee - Leave Year Reset defect fix.

The payee screen shows the payee’s current entitlement and total cost accrual. When the leave year is reset, the cost accrual was not resetting to zero. FastTrack360 has now been amended to reset the cost accrual when the leave year is reset. Click here to read more.

Payroll UK > Pay Process > Pension Management - Import of Opt Outs

Where customers have NEST or NOW:Pensions as their pension provider, you can now import the opt out requests to apply automatically to those payees opt out of auto enrolment. Click here to read more.

Payroll UK > Pay Process - New National Minimum Wage Stage

You can now monitor if your payees are in breach of National Minimum Wage levels where National Minimum Wage has been enabled via a new stage ‘National Minimum Wage’ in the Pay Process. Click here to read more.

Payroll UK > Maintenance > Deduction Headers - New National Minimum Wage Setting

You can now flag a Deduction Header as ‘Affects NMW’ if the deduction, like an Admin Fee for administering an AEO, needs to be considered where the payee falls below the NMW. Click here to read more.

Payroll UK > Reports - New Report for NMW monitoring.

A report to output a payee who is monitored for NMW their NMW status. The report can be filtered to show those payees who have had a breach or all monitored payees NMW status. Click here to read more.

Payroll UK > HMRC Message Portal - Additional Search Filters

You can now use additional filters for Brand, Region and Office to assist when searching for incoming forms that have been matched to payees within FastTrack360. Click here to read more.

Payroll UK > HMRC Message Portal - Automatic matching of Payee

When forms are received from HMRC, a matching process occurs where a HMRC Works Number has been supplied. First the Payee Identifier is checked and where this is not successful, the NI Number. This can cause incorrect matches where the Payee also has a Contractor record. A change has been made to remove the risk of a match occurring to a Contractor record. Click here to read more.

Billing > Debtor > Invoice Details - New Data Group to Group by Timesheet Id

You will now be able to group timesheet-based invoices and credit notes by the timesheet Id where individual billing items are required per timesheet. Click here to read more.