FastTrack360 Version 12 Online Help

Candidate Portal

Owned by Fiona Sims
Last updated: 10 August 2022
3 min read

The Candidate Portal maintenance item available in Global Maintenance provides the ability to change settings that apply to the FastTrack360 Candidate Portal.

The Candidate Portal maintenance item available in Global Maintenance provides the ability to:

  • Candidate Portal Logo - apply a logo and tag line to the standard Candidate Portal login page.

  • Style Sheet - If colour changes are required for the login and portal page, a Candidate Portal CSS (Cascading Style Sheet).

  • Login Preview - preview the login page

  • Portal Preview - preview the portal page

  • Edit Residency - where ticked, the Candidate is able to edit the ‘Visa Type’ and ‘Expire Date’ items in the Candidate Portal.

  • User Experience - set if the Candidate is to open Time & Attendance in mobile or PC view

  • Auto create Candidate Portal User - where set, new candidate records created will automatically have a Portal User record created by the system.

Candidate Portal Logo

The portal logo is displayed using the aspect ratio 264w x 92h px. If the uploaded logo doesn’t have the same aspect ratio, it will be adjusted to fit this sizing. To avoid the logo appearing distorted, we recommend the uploaded logo meets this aspect ratio.

To add or update the logo, click Edit and follow the prompts to either remove and replace your existing logo - or select and add the logo required.

Style Sheet

Within this section you can select the Download Applied CSS action (shown below), to download the existing CSS (Cascading Style Sheet).

The Download Standard CSS action (shown below) downloads the standard FastTrack360 CSS. You can save this file and make changes to alter, for example, the colour themes within the portal.

In Edit mode an action is available (shown below) to apply a new CSS.

When making alterations to the CSS, it is important that the user has a good understanding of Cascading Style Sheets to ensure that changes do not interfere with the user experience. For example changing the font size may distort some of the objects as they are designed around the standard font size.

Auto-create Portal user

Where ‘Auto Create Candidate Portal User’ is flagged, a process runs every hour to check if there are any new Active Candidates (Candidates that were not polled in the last run) that do not have a Portal User ID. 

Where there is one or many Candidates, that meet this condition, the following occurs:

  • the Candidate Record’s Portal User item is configured as per the settings (the default Candidate Security Role is assigned).  A system generated password is assigned to the portal user.

  • Where a ‘Candidate email’ has been assigned to the Portal User settings, the system dispatches the email after setting up the portal user.

Where the Candidate does not have an email address, the record is skipped OR the username strategy is ‘email’ and there is a duplicate email username, the record is skipped and no portal user record is created.

Security Permissions

In order to access this maintenance item, the user must have the ‘Candidate Portal’ security permission.

 

 

Classification-Public