STP Pay Batch Screen

The Payroll > ATO Report > STP Pay Batch screen allows you to search for, select and submit closed pay batches to the ATO. It also allows you to check on the status of pay batches that have already been submitted.

The STP Pay Batch screen consists of a Search section that allows you to search for closed pay batches and a Results section that lists the pay batches that meet your search criteria. The components of the STP Pay Batch screen are described below.

Field	Description
Search Section
Pay Company	Filters the pay batches in the search results list based on a specific pay company that is linked to the pay batch. If you want to find a pay batch in which the payees who were paid in the pay batch are employed by a specific pay batch, select the name of the pay company in this field. Otherwise, leave the default option of Any selected to find pay batches regardless of the pay companies to which they are linked.
Pay Group	Filters the pay batches in the search results list based on the pay group to which a pay batch corresponds. If you want to find a pay batch that was created for a specific pay group, select the name of the pay group in this field. Otherwise, leave the default option of Any selected to find pay batches regardless of the pay group to which they correspond.
Submission Status	Filters the pay batches in the search results list based on the STP submission status that applies to the overall pay batch. The submission statuses are: Not Submitted – tick this option to find pay batches that are yet to be submitted to the ATO Queued - tick this option to find pay batches that have been submitted by a user and have been queued to be sent but are yet to be sent to the ATO from the system. Submitted – tick this option to find pay batches that have been submitted to the ATO but are yet to receive a response. Technical Error – tick this option to find pay batches that failed to be submitted to the ATO due to a system error or a system outage. Rejected – tick this option to find pay batches that were submitted and were rejected by the ATO. Completed with Exceptions – tick this option to find pay batches that were submitted and were accepted by the ATO but returned errors for some payees. Completed – tick this option to find pay batches that were submitted and were accepted by the ATO without any errors. Note that you can select multiple options to find pay batches based on a combination of statuses.
Pay Period Start Date	Filters pay batches by the start date of the pay period to which they correspond. To find a pay batch that corresponds to a specific pay period, click and use the calendar control to select the pay period start date.
Pay Period End Date	Filters pay batches by the end date of the pay period to which they correspond. To find a pay batch that corresponds to a specific pay period, click and use the calendar control to select the pay period end date.
Payment Date From	Filters pay batches by the earliest payment date. To find a pay batch that had a specific payment date, click and use the calendar control to select the earliest payment date.
Payment Date To	Filters pay batches by the latest payment date. To find a pay batch that had a specific payment date, click and use the calendar control to select the latest payment date.
Batch Type	Filters the pay batches in the search results list based on the batch type. For example, select Adjustment to search for adjustment batches only or select Normal to search for normal batches only. Otherwise, leave the default option of Any selected to find pay batches regardless of the batch type.
Batch No.	Filters the pay batches in the search results list by pay batch number. If you want to find a specific pay batch and you know its batch number, key the batch number in this field.
Tax Year	Filters pay batches in the search results list by the tax year in which the payment date of the pay batch falls. For example, if you want to find pay batches that have a payment date that falls within the 2017/18 tax year, select 2017-2018 in this field. Alternatively, you can select Any if you want to find pay batch regardless of the tax year to which they correspond.
Search Results List
Pay Batch No.	Displays the pay batch number that uniquely identifies the listed pay batch.
Pay Group	Displays the name of the pay group to which the listed pay batch corresponds.
Batch Type	Displays Normal if the listed pay batch is a normal pay batch for an open pay period or Adjustment if the pay batch is an adjustment pay batch for a closed period.
Period Start Date	Displays the start date of the pay period to which the listed pay batch corresponds.
Period End Date	Displays the end date of the pay period to which the listed pay batch corresponds.
Payment Date	Displays the payment date of the listed pay batch.
Submission Status	Displays the overall submission status of the listed pay batch. This is one of the following: Not Submitted – indicates that the pay batch is yet to be submitted to the ATO Queued - indicates that the pay batch has been submitted by a user and has been queued to be sent but is yet to be sent to the ATO by the system. Submitted – indicates that the pay batch has been sent to the ATO but a response is yet to be received. Technical Error – indicates that the pay batch failed to be submitted to the ATO due to a system error or a system outage. For more information, see see Troubleshooting STP. Rejected – indicates that one or more submissions linked to the pay batch were rejected by the ATO. For more information, see see Troubleshooting STP. Completed with Exceptions – tick this option to find pay batches that were submitted and were accepted by the ATO but returned errors for some payees. Completed – tick this option to find pay batches that were submitted and were accepted by the ATO without any errors. Note that the status shown in this column is the highest priority status that affects any of the pay companies that are linked to the pay batch. For example, if payees who belong to two different pay companies were paid in a pay batch and the data submitted for one pay company was accepted by the ATO with no errors (pay company status = Completed) and the data for the second pay company was rejected (pay company status = Rejected), then the overall status of the pay batch will be Rejected, because that is the highest-level priority. You can check the submission status of the individual pay companies that are linked to the pay batch by viewing the STP Submission Audit screen. For more information, see STP Submission Audit Screen.

The following actions are available on the STP Pay Batch Submission screen:

Action	Description
	Displays the STP Pre-submission report, thereby allowing you to view what information will be submitted to the ATO when you submit the selected pay batch. This is available only if a single pay batch is selected in the search results list and the submission status of the pay batch is Not Submitted, Rejected, Completed with Exceptions or Technical Error. For more information, see Viewing the STP Pay Batch Submission Reports.
	Displays the STP Submission Audit screen, which shows the individual submissions that have been sent to the ATO when the corresponding batch was submitted, who triggered the submission, when it was triggered and if each submission was successful and if not, what errors have occurred. This action is not available for batches that are yet to be submitted (status is Not Submitted). For more information, see STP Submission Audit Screen.
	Selects the corresponding pay batch so that it can be submitted.
	Submits the pay batch or pay batches that are selected in the search results list. This is only available if the status of all the selected pay batches is Not Submitted, Rejected, Completed with Exceptions or Technical Error. For more information, see How to Submit a Pay Batch.

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