Working with Existing Pay Batches (Payroll NZ)

Working with Existing Pay Batches
Existing pay batches can be searched for and listed on the Payroll > Pay Process > Pay Run > Pay Batch List screen. This includes all pay batches that are:

open
closed
cancelled.

Where the processing of an open pay batch has been paused, you can find the batch via the Pay Batch List screen and reopen the pay batch so that processing of the batch can be completed. Closed and cancelled pay batches cannot be reopened for processing.

How to Search for Existing Pay Batches

To search for existing pay batches, follow the procedure below.

How to Search for Existing Pay Batches
	Navigate to Payroll > Pay Process > Pay Run. The Pay Batch List screen opens.
2.	In the search header at the top of the Pay Batch List screen, key in or select as much information about the pay batch(es) you need to find. Batch Number Filters the list of existing pay batches according to the system-defined batch number that uniquely identifies a pay batch. Batch Start Date Filters the list of existing pay batches according to the date on which the pay batch was created. Batch End Date Filters the list of existing pay batches according to the date on which the pay batch was closed. Pay Group the list of existing pay batches according to the name of the pay group to which the pay batch corresponds. Leading and trailing wildcards (%) can be used for partial matching on the pay group name. For example, %collar matches pay group names such as Blue Collar or White Collar while white% matches pay group names such as White Collar and White Collar Full Time. Batch Status Filters the list of existing pay batches according to the current status of the batch. The following options can be selected: Open – will list only those pay batches that are in the Open status (this is the default option) Closed – will list only those pay batches that are in the Closed status Cancelled – will list only those pay batches that are in the Cancelled status Any – will list pay batches regardless of their status. Batch Type Filters the list of existing pay batches according to the batch type. The following options can be selected: Normal Batch – will list only those pay batches that are normal pay batches Adjustment Batch – will list only those pay batches that are adjustment pay batches Both – will list pay batches regardless of whether they are normal or adjustment pay batches. Pay Period Start Date Filters the list of existing pay batches according to the date on which the pay period, to which a pay batch corresponds, begins. This field applies only to normal pay batches. Pay Period End Date Filters the list of existing pay batches according to the date on which the pay period, to which a pay batch corresponds, ends. This field applies only to normal pay batches. Adjustment Period Start Date Filters the list of existing pay batches according to the date on which the adjustment period, to which a pay batch corresponds, begins. This field applies only to adjustment pay batches. Adjustment Period End Date Filters the list of existing pay batches according to the date on which the adjustment period, to which a pay batch corresponds, ends. This field applies only to adjustment pay batches. Alternatively, skip this step if you want to search for all open pay batches.
3.	Click Search. Existing pay batches matching the search criteria are listed in the Results section of the screen.

You can reopen any exiting pay batch that is listed on the Pay Batch List screen and has a status of Open by clicking the View button next to the relevant pay batch that is listed in the Results section of the Pay Batch List screen. The pay batch will open in the Pay Wizard screen to allow you to proceed with the pay batch process if necessary.