How to Create a New KiwiSaver Employer Contribution Rate

To create a new KiwiSaver employer contribution rate, follow the procedure below.

When creating a KiwiSaver employer contribution rate record, you must select the pay code group that defines which earnings the KiwiSaver contributions will be calculated on. Therefore, before attempting to create a contribution rate ensure that the relevant pay code group(s) have been created under Payroll > Maintenance > Pay Code Groups.

1.	Navigate to Payroll > Maintenance > KiwiSaver The KiwiSaver ER Contribution Rate Maintenance screen displays.
2.	Click Add. The KiwiSaver ER Contribution Rate Entry screen opens.
3.	In the Name field, key in a unique name for the contribution rate.
4.	Click Add. A new row appears in the Validity Dates & Linked Pay Code Group table.
5.	In the Start Date column, click the calendar button and use the calendar control to select the date on which the contribution rate is to be become valid.
6.	In the End Date column, click the calendar button and use the calendar control to select the date on which the contribution rate is to expire. Alternatively, skip this step if the contribution rate is to remain valid indefinitely.
7.	In the Rate % column, key in the applicable contribution rate.
8.	In the Pay Code Group column, select the pay code group that determines which earnings the KiwiSaver contributions will be calculated on.
9.	Key in or select any other information on the screen as required. Name - Unique name of the KiwiSaver employer contribution rate record. This field is mandatory. Description - Description of the KiwiSaver employer contribution rate record. This is used for information purposes only. Active - Toggles the status of the record between active (ticked) and inactive (un-ticked). When active, the contribution rate is available to be assigned to payees and when inactive, the contribution rate is unavailable and therefore cannot be assigned to payees. The record can be made inactive if you want to configure the record in advance without making it available until a later time or if the record is no longer applicable. Note that if you make the record inactive after it has already been assigned to any payees, the contribution rate will continue to be applicable to those payees but it will not be possible to assign the contribution rate to any other payees. Last Pay Batch Date - Displays the pay period end date of the latest pay period for which the contribution rate has been used in a pay batch. This field is blank until the contribution rate is used in a pay batch. Once a date is displayed in this field, the validity end date of the current rate cannot be set to a date that is prior to the date shown in this field. Import Code - Code that uniquely maps the contribution rate record to the corresponding record in a third-party finance system for the purpose of importing the record from the third-party system. Export Code - Code that uniquely maps the contribution rate record to the corresponding record in a third-party finance system for the purpose of exporting the record to the third-party system. P/L Export Account - Account number of the profit/loss account in a third-party finance system to which transactions against this contribution rate record will be exported. B/S Export Account - Account number of the balance sheet account in a third-party finance system to which transactions against this contribution rate record will be exported. Start Date - Date on which a contribution rate becomes affective. This field is mandatory when adding a new contribution rate validity period. This field cannot be modified once the corresponding rate has been used in a pay batch. End Date - Date on which a contribution rate expires. This field can remain blank where the contribution rate is to remain effective indefinitely and the contribution rate is the only or last contribution rate in the validity period sequence. When setting or modifying the end date after the record has already been used in a pay batch, the date you select in this field cannot be earlier than the date displayed in the Last Pay Batch Date field. Rate % - The KiwiSaver employer contribution rate percentage. This field is mandatory and cannot be modified once the corresponding rate has been used in a pay batch. Pay Code Group - Determines the pay codes and therefore the earnings to which the contribution rate is calculated on. This field is mandatory and cannot be modified once the corresponding rate has been used in a pay batch.
10.	Click Save. The KiwiSaver ER Contribution Rate Entry screen closes and the new contribution rate is saved.