Recording a Payee's Employee Benefits

Payees who work in certain industries or who are subjects to certain industrial awards can be entitled to additional benefits paid on their behalf by their employer. These are known as employee benefits and may include the following:

• portable long service leave

• redundancy

• income protection

• training levy

• portable sick leave.

The benefit types, periods over which the benefits are accrued, the valid scheme administrators and the rates at which the benefits are configured by a system administrator in the Portal > Pay > Maintenance > Employee Benefits area. The system administrator links the available benefit types to the pay agreements to which the benefits apply. Before a job order is submitted to timesheet, an agency front office staff member selects the pay agreement that applies to the job order. The benefit types that are linked to the agreement, if any, determine the benefits that the payee can accrue on the job. The front office staff member must select a rate rule that defines the rate at which the payee is to accrue contributions for each of the benefit types linked to the applicable agreement. It is also possible for payroll staff to manually add or adjust an employee benefit contribution accrual at the Employee Benefits stage of the pay batch process.   
If a payee is eligible to receive employee benefits the following details must be defined on the payee record for each type of employee benefit the payee can accrue:

• name of the benefit scheme administrator

• member number by which the scheme administrator identifies the payee.

These details allow the system to accrue the relevant benefit contributions when the payee's pay is processed, allow the pay company to identify the amount of contributions that have been accrued on the payee's behalf and allow the pay company to identify the benefits scheme administrator to whom the contributions are to be paid. 

A payee's employee benefits details are recorded in the Payee Details > Employee Benefit Details the Payroll > Payee > Payee Maintenance > Payee Entry screen. New benefit details can be added and existing benefit details can be modified at any time except when the payee is included in an open pay batch. An existing set of benefit details can also be deleted if not required so long as the payee is not currently in an open pay batch and the payee is yet to accrue any contributions for the corresponding benefits scheme. 

How to Record a Payee's Employee Benefits Scheme Details

To record a payee's employee benefits scheme details, follow the procedure below.