How to Find Existing Pay Companies

You can search for and list existing pay company records via Payroll > Maintenance > Pay Company screen.

Once an existing pay company record is listed on the Pay Company Maintenance screen, you can do the following:

delete the existing pay company record if it is not required and has not been used within the system
open the existing pay company record in the Pay Company Entry screen for viewing or editing.

To find an existing pay company, follow the procedure below.

1.

Navigate to Payroll > Maintenance >Pay Company. The Pay Company Maintenance screen is displayed.

2.

In the search header fields at the top of the Pay Company Maintenance screen, key in or select as much information about the existing pay company as possible. For example, if you know the name of the pay company which you want to find, key in the name in the Name field.

Name - Searches for pay companies based on the name of the pay company. Leading and trailing wildcards (%) can be used for partial matching on the pay company name. For example, %IT will return pay companies with names such as FastTrack IT and Recruitment IT while Fast% will return pay companies with names such as FastTrack IT and FastTrack Industrial.

Export Code - Searches for pay companies based on the export code used to map the pay company to a pay company record in a third-party system.

ABN (AU Payroll)- Searches for pay companies based on the Australian Business Number that uniquely identifies the pay company.

IRD Number (NZ Payroll) - Searches for pay companies by their unique Inland Revenue Department number.

Active - Searches for pay companies according to their active status.

Brand - Filters the list of offices in the Agency Office List field (see below) according to a specific agency brand to which the agency offices belong. This allows you to search for pay companies that are linked to specific agency offices that belong to a specific agency brand. By default, the Any Brand option is selected, thereby allowing you to select agency offices belonging to any brand.

Region - Filters the list of offices in the Agency Office List field (see below) according to a specific agency region to which the agency offices belong. This allows you to search for pay companies that are linked to specific agency offices within a specific region. By default, the Any Region option is selected, thereby allowing you to select agency offices belonging to any region.

Agency Office List - Searches for pay companies that are linked to the agency office(s) that are selected in this field. If one or more agency offices are selected in this field, only those pay companies that are linked to the selected offices will be returned by the search. Note that the list of agency offices that is displayed is filtered according to the options selected in the Brand and Region fields (see above).

GST Number (NZ Payroll) - Searches for pay companies according to the unique number under which they are registered for the collection of the Goods and Services Tax (GST).

3.

Click Search.

A list of existing pay companies that match your search criteria are listed on the screen.

You can open any pay company record that is listed on the Pay Company Maintenance screen after you perform a search for viewing and editing in the Pay Company Entry screen by double-clicking on the relevant pay company record in the list.