How to Add, Edit or Delete Reimbursement Items

1.

On the Reimbursements tab on the timesheet entry screen, click Add.

The tab expands to show controls for adding a new reimbursement item, as shown.

2.

If the expense was incurred on a date other than that which is displayed in the Date field, click on that field and use the date control to select the correct date.
Otherwise skip this step.

3.

Click on the Item field and select the name of the item for which the payee is claiming the reimbursement (for example: Taxi Fare).

4.

Click in the Net field and key in the expense amount that the payee is claiming the reimbursement for, exclusive of tax.

The Total field updates to display the value you have keyed in.

5.

Click in the Tax field and key in the amount of tax that was applicable to the expense amount.

The Total field updates to display the sum of the values you have keyed in the Net and Tax fields respectively.

6.

If the cost of the reimbursement item is to be tracked against a specific client project, click on the Project Code field and key in the project code to which the item is to be allocated.

7.

Click Save at the top of the screen.

The reimbursement item is saved and, if the status of the timesheet is currently Available, the status of the timesheet changes to Inco mplete.

1.

On the timesheet entry screen, click the Reimbursements tab.

The tab expands to show the existing reimbursement items that are saved on the timesheet, as shown in the example.

2.

If there is more than one existing reimbursement item on the timesheet, scroll down the screen if necessary until you locate the reimbursement item you want to edit. Note that you can refer to the Date field to find the relevant item by its date.

The reimbursement item you want to edit is displayed on the screen.

3.

Click within any field that you want to edit and change or set the value for that field as required.

For example, if you want to change the net amount of the expense for which the reimbursement is being claimed, click on the Net field and key in the new net amount.

4.

Click Save at the top of the screen.

The reimbursement item is saved and, if the status of the timesheet is currently Available, the status of the timesheet changes to Incomplete.

1.

On the timesheet entry screen, click the Reimbursements tab.

The tab expands to show the existing reimbursement items that are saved on the timesheet, as shown in the example.

2.

If there is more than one existing reimbursement item on the timesheet, scroll down the screen if necessary until you locate the reimbursement item you want to delete. Note that you can refer to the Date field to find the relevant item by the date on which it occurred.

The reimbursement item you want to delete is displayed on the screen.

3.

At the bottom of the relevant reimbursement item, click X.

The reimbursement item is deleted.

4.

Click Save at the top of the screen.

The changes you have made to the timesheet are saved and, if the status of the timesheet is currently Available, the status of the timesheet changes to Incomplete.