Enhancements to Reimbursement Entry on Timesheets

Description

Previously when adding a reimbursement item to a timesheet it was necessary for the timesheet initiator to key the following values in the Reimbursements section of the Timesheet Entry screen:

• the tax-exclusive value of the reimbursement in the Net field

• the applicable tax value in the GST/VAT field

An example of this is shown below.

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Now it is possible to optionally hide the GST/VAT field so that if it is not necessary for the timesheet initiator to key a separate net amount. Instead the initiator can key the total amount to be reimbursed in the Net field.

Furthermore, the label for the Net field can be customised so that it is initiative to timesheet initiators what the value must represent. For example, if the GST/VAT field is hidden the Net field can be re-labelled Total to Reimburse or similar so that the timesheet initiator is clear that they need to key the total amount that is being claimed as a reimbursement and not just the tax-exclusive portion.

Benefits

This enhancement provides greater flexibility for country-specific requirements for how reimbursement items must be captured on a timesheet and the terminology that is suitable for timesheet initiators.

Configuration

By default the GST/VAT field is enabled for all countries and the field that captures the tax-exclusive value of a reimbursement is labeled Net.

You can hide the GST/VAT field or change the label for the Net field for each country individually under Maintenance > Hierarchy > Country > Reimbursements using the fields that are highlighted in the example below.

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