Debtor Export File Format

Field Name

Description

Field Length

Field Type

Export Batch ID

Auto-generated ID that uniquely identifies the export batch in which the file was generated.

Integer

Export Date

Date on which the export batch was processed.

Date/Time

Posting Date

Date that identifies the financial reporting period to which the export corresponds, as specified when the export batch was created.

Date/Time

Export Status

Is one of the following depending on the status of the export batch in which the export file was generated:

1. – generated

2. – regenerated

3. – deleted.

1

Integer

Debtor Code

ID that uniquely identifies the debtor within the FastTrack360 system, as defined on the header of the Debtor record.

9

Integer

Debtor Name

Name of the debtor as defined on the header of the Debtor record.

100

Variable Character

Corporate Identity Number

ID that uniquely identifies the debtor company as a legal entity, as defined on the header of the Debtor record.

40

Variable Character

Taxation Number

The taxation number under which the debtor is registered for collection of Goods and Services/Value Added Tax or similar, as defined on the Billing Details section of the Debtor record.
Multiple taxation numbers can be defined on a Debtor record, in which case the first taxation number defined on the record is exported to the file.

40

Variable Character

Customer Type

Identifies the type of customer the debtor is linked to in the FastTrack360 system, as defined in the header of the Debtor record. This is one of the following:

• Parent

• Client

• Cost Centre

10

Variable Character

Customer Name

Name of the customer to which the debtor is linked to in the FastTrack360 system, as defined in the header of the Debtor record.

50

Variable Character

Customer ID

ID that uniquely identifies the customer to which the debtor is linked within the FastTrack360 system, as defined on the header of the Debtor record.

9

Variable Character

Billing Contact Name

Name of the debtor staff who acts as the bill to contact, as defined on the default set of Invoice Details on the Debtor record.

Is exported to the file in the format <first name> <surname>.

50

Variable Character

Billing Contact BH Phone

Business hours telephone number of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager.

25

Variable Character

Billing Contact Mobile

Mobile telephone number of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager.

25

Variable Character

Billing Contact Email

Email address of the debtor staff identified in the Billing Contact Name field, as defined on the corresponding Client Contact record in Recruitment Manager.

255

Variable Character

Billing Address 1

Address line 1 of the debtor's billing address, as defined on the Contact Details section of the Debtor record.

100

Variable Character

Billing Address 2

Address line 2 of the debtor's billing address, as defined on the Contact Details section of the Debtor record.

100

Variable Character

Billing Suburb

Suburb/city/town in which debtor's billing address is located, as defined on the Contact Details section of the Debtor record.

40

Variable Character

Billing State

State/territory/province in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record.

40

Variable Character

Billing Postcode

Postcode/zip code in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record.

20

Variable Character

Billing Country

Country in which the debtor's billing address is located, as defined on the Contact Details section of the Debtor record.

100

Variable Character

Language

Identifies the language that applies to the debtor, as derived from the debtor's billing country.

100

Variable Character

Currency Code

ISO code that identifies the currency type that applies to the debtor's billing country.

3

Variable Character

Credit Limit Amount

Credit limit that applies to the debtor, as specified on the Billing Details section of the Debtor record.

18

Numeric

Delivery Method

Delivery method by which the debtor prefers to receive invoices, as defined on the Delivery Details section of the default Invoice Details on the Debtor record.

10

Variable Character

Debtor Status

Identifies the status of the Debtor record in the FastTrack360 system. This is set to one of the following:

1. - indicates that the Debtor record is flagged as inactive.

2. - indicates that the Debtor record is flagged as active.

1

Integer

Debtor Export Code

Unique code that maps the Debtor record in the FastTrack360 system to the corresponding record in a 3rd party system for the purposes of exporting the debtor information.

50

Variable Character

Debtor Import Code

Unique code that maps the corresponding record in a 3rd party system to a Debtor record in the Fa stTrack360 system for the purposes of importing the debtor information.

50

Variable Character

Country

Identifies the country to which the Debtor record is linked, as defined on the header of the Debtor record.

100

Variable Character

GST Exempt

Identifies if the debtor is exempt from Goods and Services/Value Added Tax or an equivalent tax.

1

Integer

Invoice Terms

Default invoice payment terms for timesheet-based invoices that are issued to the debtor, as defined on the Invoice Details section of the Debtor record.

50

Variable Character

Invoice Message

Default invoice message that is printed on timesheet-based invoices that are issued to the debtor, as defined on the Invoice Details section of the Debtor record.

50

Variable Character