Finance Integration Maintenance

Excluded Pay Batches

The pay batch number or range of pay batch numbers that are to be excluded when exporting wages in Finance Integration batches.

If this field is left blank, the Finance Integration module will allow users to export wage data from any pay batch that has not been exported previously. If a pay batch number or range of pay batch numbers is specified in this field the Finance Integration module will not export wage data from any pay batches specified in this field, even if data from the specified pay batches has not been exported previously.

For example, if you do not want to allow the exporting of wage data from the prior financial year, you can key in the pay batch range that included all pay batches that correspond to the prior financial year.

This field accepts individual pay batch numbers, ranges of pay batch numbers or a combination of both. For example, keying in the number 10 will result in pay batch number 10 being excluded from exports. Keying in the number range 1-10 will result in pay batch numbers 1 to 10 being excluded from export. Keying in 1-10, 15 will result in the exclusion of pay batches 1 to 10 being excluded as well as pay batch 15.

Exclude Invoices Prior to Invoice No.

The highest invoice number that will be included when exporting sales in Finance Integration batches.

For example, if you do not want invoices that correspond to prior financial periods to be exported, you can key in the first invoice number that is to be exported in this field and the Finance Integration module will not export data for any prior invoice, even if the data has not been exported previously. Therefore, if you key in 200 in this field the Finance Integration module will not export sales data linked to any invoice with an invoice number less than 200.

Exclude Credit Notes Prior to Credit No.

The highest credit note number that will be included when exporting sales in Finance Integration batches.

For example, if you do not want credit notes that correspond to prior financial periods to be exported, you can key in the first credit note number that is to be exported in this field and the Finance Integration module will not export data for any prior invoice, even if the data has not been exported previously. Therefore, if you key in 200 in this field the Finance Integration module will not export sales data linked to any credit note with a credit note number less than 200.

Export Type

Determines which type of items can be exported in a Finance Integration batch.

When a Finance Integration batch is created manually, this determines what type of items the user who creates the batch can choose to export in the batch. When a Finance Integration batch is created automatically, the batch will include items of the relevant type based on the selections in this field.

The available options are as follows:

- Debtors

- Wages

- Unpaid Wages

- Sales

- Un-invoiced Sales

- All

It is mandatory to select one or more options in this field.

Notification Email Address

Email address to which a notification is to be sent when an exported batch fails to process successfully, is regenerated or is deleted. If you require an email notification to be sent when such events occur, key in the email address to which the notifications are to be sent in this field.

Rounding Account

Account name or code that identifies the account to which sales and wage transaction rounding discrepancies between profit/loss and balance sheet transactions will be written to allow ledger balancing.

Use Custom Data Grouping

This field is reserved for future use.

Export File Format

Determines the file format that is used to generate Finance Integration export files. This field defaults to Standard, thereby allowing your organisation to use the standard file export format that is provided with the Finance Integration module.

Your system may be configured to support export file formats other than the standard, in which case you can select the required export file format in this field.