How to Create a Bill Oncost Header

Bill oncost headers are created and maintained within the Maintenance area within Rates and Rules. To access the Maintenance area, navigate to Rates & Rules > Maintenance > Oncost.

To create a bill oncost header, follow the procedure below.

1.	In the left-hand pane of the Maintenance area, click Oncost. The Oncost List screen displays.
2.	Click Add. The Oncost Header Entry screen opens.
3.	In the Type field, select Bill.
4.	In the Name field, type a name that identifies this pay oncost. This must be unique within the country to which the pay oncost will belong.
5.	In the Country field, select the country to which the pay oncost will belong, if it is to belong to a country other than the default. Note that the pay oncost will be applicable only to those pay agreements that belong to the country you select in this field.
6.	Click Save. A confirmation message opens, indicating the pay oncost has been saved.

Name

Name that identifies this bill oncost. The name must be unique within the country to which this bill oncost belongs.

Active

Active status of this bill oncost. When ticked, this indicates that the bill oncost is active and can therefore be applied to pay codes. When unticked, indicates that this bill oncost is inactive and therefore cannot be applied to any pay codes. Note that if the bill oncost is made inactive after it has already been applied to one or more pay codes, the oncost will still apply if those pay codes are passed to the bill interpretation process by the pay interpretation process. However, it will not be possible to apply the oncost to any other pay codes.

Country
Country to which this oncost belongs. The oncost can be applied to only those bill agreements that belong to the same country as selected in this field. This field defaults to the country to which you are assigned. To assign the oncost to another country, select the relevant country in this field.

WorkCover AU
If ticked, indicates that the bill oncost is used to trigger calculation of WorkCover bill oncosts based on the WorkCover rate that applies to a job order. This option is available only for bill oncosts that belong to the country of Australia and can only be set on one active bill oncost record at any given time.

Last (Timesheet/Pay) End Date
Displays the end date of the last timesheet or open/closed pay batch that was processed using a pay-dependent bill agreement referencing this oncost. The date shown in this field determines if and how this oncost can be edited in the event that the oncost has already been applied when interpreting a bill agreement or processing payees' pay. This field is blank if the oncost is yet to be applied as a result of processing a timesheet or a pay batch.

Include in Finance Integration Export

If ticked, pay oncosts linked to this oncost header that are calculated in a pay batch will be exported when pay transactions are exported in a Finance Integration batch. This field is available in v11.22 onwards only.

Linked Oncost Headers

Displays the name of any other oncost headers that are linked to this oncost header. For example, if workers' compensation insurance is an oncost that is calculated based on earnings inclusive of superannuation, where superannuation is an oncost itself, the workers' compensation insurance oncost can be linked to the superannuation oncost. Therefore, if this oncost header represents the superannuation oncost, this field may show the workers’ compensation oncost as an oncost that is linked to this oncost header.

This field displays the oncosts that are linked to this oncost header. To link this oncost to another oncost, you must link an oncost rate for this oncost to the relevant oncost header. For more information, see How to Create an Oncost Rate.

Linked Paycodes
Displays the names of any pay codes that are linked to this oncost, as well as the start and end dates of the period during which the link is valid. Pay codes are linked to a bill oncost, and the corresponding validity periods of these links are defined, via the Pay Code Entry screen, which is used to create and maintain pay codes.