Name
Name of the pay code. This must be unique within the country to which the pay code belongs, as specified by the Country field (for more information, see below). Note that the name must be specified in the language that corresponds to the language used in the country that is selected in the Country field.
Pay Code Type
Type of pay code with which this pay code is to be grouped. This defaults to Ordinary, indicating that the pay code will be grouped with other pay codes that represent ordinary pay items. Select Overtime, Allowance, Reimbursement or Leave instead if the pay code will group overtime, allowance, expense reimbursement or leave pay items respectively.
For the country of United Kingdom, there are additional pay code types of SMP, SAP, SPP, ShPP, SPBP. These are for the payment of statutory child related absences and must exist in the pay code list before you are able to process a pay batch. These pay codes will be automatically used when the payments are generated in the pay batch. These pay code types will only be used to determine the employer recovery at the wage cost stage. Therefore, if adjustments to the child related payments is needed, they can be applied manually in the pay batch and in doing so, the employer recovery will be applied to these types of pay codes.
Unit Type
Unit type of pay items that will be assigned to this pay code. This defaults to Hour(s). Select Unit(s) instead if the pay items that will be assigned to this pay code will be measured in number of units rather than number of hours.
STP Paid Leave Type
Identifies the disaggregated paid leave category under which payments against this pay code are to be classified for the purposes of Single Touch Payroll (STP) reporting. This field is only used to determine how a leave payment is to be reported if the payment is not linked to a Leave Type. For more information, see STP Paid Leave Type.
This field is available for Australia only and only if the pay code type is Leave.
Country
Country to which pay code belongs. The pay code will only be applicable to pay and bill agreements that belong to the same country to which the pay code is assigned. This defaults to the country to which you are assigned. To assign the pay code to a country other than the default, select the relevant country in this field. Note that once the pay code is saved, it is not possible to change the selection in this field.
Export Code
Code that maps this pay code to a pay code in an external system. This is used when exporting pay codes to a third-party payroll system.
Import Code
Code that maps a pay code in an external system to this pay code. This is used when importing pay codes from a third-party payroll system.
Active
When ticked, this pay code is active and can therefore be linked to a pay code rule when configuring a pay agreement. If un-ticked, the pay code is inactive and cannot be linked to a new pay code rule. Note that making a pay code inactive does not prevent existing pay code rules that are linked to the pay code from being used but it does prevent new pay code rules from being linked to the pay code.
Sort Order
Order in which the pay code will appear wherever pay codes are listed within Rates and Rules. This allows frequently used pay codes to be listed at the top of lists, thereby reducing the amount of scrolling required when attempting to find such pay codes within a list. This field requires a numeric value, which does not need to be unique and can be a negative value. The lower the value, the higher up the list a pay code will appear. For example, any pay code with a sort order value of -1 will be listed before any pay code with a sort order value of 0 and so on. Where multiple pay codes have the same sort order value, they are sorted secondarily by alphabetical pay code name.
Workers Comp/Other Payments
This field is visible for Australia only. When ticked, indicates that this pay code is used to make workers' compensation or accident injury payments to payees. For more information about this option, click here.
Include in Job Rate Estimate
When ticked, the rate that is assigned to the pay code in the agreement or standard rates for a temporary or contract job order will be used in the rate estimates for the job order, as shown in the Estimated Rates section of the job order screen in Recruitment Manager. For more information about this option, click here.
Include At Leave Payments Stage
It ticked, the payments made against the pay code via a leave deduction rule for leave taken or payout will be included at the Leave Payments pay batch stage. For more information about this option, click here.
Bonus/Commission Payments
If ticked, this pay code can be used to make payments for bonuses and commissions if such payment types need to be identified or reported separately. For more information about this option, click here.
Return to Work Payments
This field is for Australia only. If ticked, indicates this pay code is used to pay return to work (RTW) payments. RTW payments are lump sum payments that are paid to induce a payee to return to work after industrial action or to induce a payee not to accept a job offer from another employer. For more information about this option, click here.
Start Date Filter
Allows existing oncosts linked to this pay code to be filtered according to their validity period. When a date is selected in this field, only those oncosts that have a validity period start date that falls on or after the selected date are displayed in the Linked Bill Oncosts field and the Linked Pay Oncosts field. This field defaults to the current date. To select a different date, use the calendar control to select the relevant date.
End Date Filter
Allows existing oncosts linked to this pay code to be filtered according to their validity period. When a date is selected in this field, only those oncosts that have a validity period end date that falls on or before the selected date are displayed in the Linked Bill Oncosts field and the Linked Pay Oncosts field. To select a different date, use the calendar control.
Linked Bill Oncosts
Allows this pay code to be linked to one or more bill oncosts and lists any bill oncosts to which the pay code is already linked.
Linked Pay Oncosts
Allows this pay code to be linked to one or more pay oncost and lists any pay oncosts to which the pay code is already linked.
Last (Timesheet/Gross Wage) End Date
Displays the end date of the last timesheet that was interpreted using a pay agreement that references this pay code or the end date of an open or closed gross wage batch that used this pay code, whichever date is later. This field is blank until a pay agreement that uses this pay code is used to interpret a timesheet or the pay code is used as a manual item within a gross wage batch. The date displayed in this field determines if and how the attributes and oncost links of the pay code can be edited.
