FastTrack360 Version 12 Online Help
Approving or Rejecting Timesheets
- Fiona Sims
When you approve a timesheet its status changes to Released and is therefore moved to the list of historical timesheets or, if there are multiple approval stages, the timesheet may progress to the next approval stage and remain in the Submitted status.
If you reject a timesheet the status of that timesheet changes to Rejected and it is moved to the list of rejected timesheets. This allows the submitter to edit the timesheet before resubmitting it for approval.
On rejecting a timesheet you will be prompted to key in a message explaining why the timesheet has been rejected. If your system has been configured to send automated rejection notifications to timesheet submitters and, depending on how the rejection notification template has been configured, this message may be included in the rejection notification.
Timesheets can also be approved or rejected directly from a notification email. For more details on this feature click here.
How to Approve a Timesheet
1 | Click the Submitted tab in the Time and Attendance workspace. The Submitted Timesheets screen opens. |
2 | Click on a timesheet. The timesheet opens in the Timesheet Entry screen. |
3 | View the timesheet entries and ensure that the timesheet has been keyed in correctly. If it is appropriate to approve the timesheet, click Approve. A message is displayed confirming that the timesheet has been approved. If you are the highest-level approver, the status of the timesheet changes to Released and the timesheet moves to the list of historical timesheets. If you are not the highest-level approver, the timesheet remains in the Submitted status and appears in the list of submitted timesheets of the next approver. If the initiator is also the approver, to save time the timesheet can be submitted and approved via the Submit & Approve action in the Available Timesheet page. Where this has occurred and there is only one approver for the timesheet, the timesheet will not display in the Submitted Timesheets screen. Click Here to see notes in Submitting a Timesheet for Approval for more details on this action. |
You can also approve a timesheet you have already checked directly from the Submitted Timesheets screen by clicking the check box next to the relevant timesheet in the list and clicking Approve.
How To Reject a timesheet
1 | Click the Submitted tab in the Time and Attendance workspace. The Submitted Timesheets screen opens. |
2 | Click on a timesheet. The timesheet opens in the Timesheet Entry screen. |
3 | Click Reject. The Rejection Message dialog box opens. |
4 | In the dialog box, type a message explaining why you have rejected the timesheet. |
5 | Click Save. The Rejection Message dialog box closes and a message is displayed confirming that the timesheet has been rejected. |
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