Payday Reporting Screen

The Agency Portal > Payroll New Zealand > IR Electronic Report > Payday Payee Reporting screen allows you to do the following:

search for Payday returns and submit them to the IRD
search for Payday returns that have been submitted and check on their submission status
resubmit Payday returns that have been partially completed or that have failed.

The Payday Reporting screen consists of the following components:

a Search section that allows you to select search criteria so that you can find a specific Payday return
a Results section that list that displays Payday returns that meet your search criteria.

The table below lists and describes the fields that are available on the Payday Reporting screen.

Field Name	Description

Field Name	Description
Search Header
Pay Company	Filters the list of Payday returns that are displayed in the search results list by the pay company to which the returns correspond. To find a Payday return for a specific pay company, select the name of the pay company in this field. Alternatively, leave the default option of Any selected if you want to list Payday returns for all pay companies.
Payment Date	Filters the list of Payday returns that are displayed in the search results list by the payment date to which the returns correspond. To find a Payday return for a specific payment date, select the payment date in this field.
Submission Status	Filters the list of Payday returns that are displayed in the search results list by the submission status. The following options are available in this field grouping: Not Submitted - if ticked, Payday returns that are yet to be submitted to the IRD will be listed in the search results list. Queued - if ticked, Payday returns that have been submitted but are currently waiting to be sent to the IRD will be listed in the search results list. If this option is ticked, any Payday returns that have a status of Partially Queued will also be listed. That indicates that more payments, which must be reported in the same Payday return, have been processed since the return was submitted and the return must be resubmitted once it has been accepted by the IRD to report the additional payments. Submitted - if ticked, Payday returns that have been submitted to the IRD but are yet to receive a response will be listed in the search results list. If this option is ticked, any Payday returns that have a status of Partially Submitted will also be listed. That indicates that more payments, which must be reported in the same Payday return, have been processed since the return was submitted and the return must be resubmitted once it has been accepted by the IRD to report the additional payments. Technical Error - if ticked, Payday returns that have been submitted but were not received by the IRD due to a system error or outage will be listed in the search results list. Rejected - if ticked, Payday returns that have been submitted to the IRD but have been rejected will be listed in the search results list. Completed - if ticked, Payday returns that have been submitted to the IRD and have been accepted successfully will be listed in the search results list. If this option is ticked, any Payday returns that have a status of Partially Completed will also be listed. That indicates that more payments, which must be reported in the same Payday return, have been processed since the return was submitted and the return must be resubmitted to report the additional payments.
Pay Period Start Date	Filters the list of Payday return that are displayed in the search results list by the start date of the pay period to which the return corresponds. To list Payday returns that correspond to a specific pay period, select the pay period start date in this field.
Pay Period End Date	Filters the list of Payday return that are displayed in the search results list by the end date of the pay period to which the return corresponds. To list Payday returns that correspond to a specific pay period, select the pay period end date in this field.
Search Results List
Pay Company	Displays the name of the pay company to which the listed Payday return corresponds.
Pay Period Start Date	Displays the start date of the pay period to which the listed Payday return corresponds.
Pay Period End Date	Displays the end date of the pay period to which the listed Payday return corresponds.
Payment Date	Displays the payment date to which the listed Payday return corresponds.
Submission Status	Displays the Payday submission status of the listed Payday return. This can be any of the following: Not Submitted - indicates that the listed Payday return is yet to be submitted. Queued - indicates that the listed Payday return has been submitted and is queued to be sent to the IRD. Partially Queued - indicates that the listed Payday return has been submitted and is queued to be sent to the IRD. However, since the return was submitted and queued, more payments have been processed and therefore the return must be resubmitted once it is accepted by the IRD to report those additional payments. Submitted - indicates that the listed Payday return has been sent to the IRD and a response is yet to be received. Partially Submitted - indicates that the listed Payday return has been sent to the IRD and a response is yet to be received. However, since the return was submitted and queued, more payments have been processed and therefore the return must be resubmitted once it is accepted by the IRD to report those additional payments. Technical Error - indicates that a system error or outage prevented the listed Payday return from being received by the IRD. For more information, see Troubleshooting. Rejected - indicates that the listed Payday return was rejected by the IRD due to a reporting authorisation failure or incorrect pay company details. For more information, see Troubleshooting. Partially Completed - indicates that the listed Payday return was accepted by the IRD. However, since the return was submitted and queued, more payments have been processed and therefore the return must be resubmitted to report those additional payments. Completed - indicates that the listed Payday return was accepted by the IRD and no further action is required.
Action Required	Displays a tip about what action needs to be carried out for the listed Payday return depending on the submission status.

You can click on any of the Payday returns that are list in the Results section of the Payday Reporting screen to display additional information about the pay batches that have contributed pay information to a Payday return. An example of this is shown below.

The table below lists and describes the fields that are displayed when you expand the pay batch information.

Field Name	Description

Field Name

Description

Pay Batch No.

Displays the batch number that uniquely identifies a pay batch that contributes payment information to the listed Payday return based on the combination of pay company, pay period and payment date.

No. of Payees

Displays the number of payees who were paid in the corresponding pay batch and will therefore have their earnings reported in the listed Payday return.

Included in Last Submission?

Displays a tick if the corresponding pay batch was included in the last submission of the listed Payday return.

If the submission status of the return is Not Submitted, a tick will not be displayed against any of the listed pay batches. Once the return has been submitted, if a tick is not displayed against any of the listed pay batch that indicates that the pay batch was closed after the return was submitted and therefore the return must be resubmitted to report the additional payments.