How to Create a New Pay Code Group

1.

Navigate to Rates & Rules > Maintenance > Pay Code Groups.

The Pay Code Group Maintenance screen opens.

2.

Click Add.

The Pay Code Group Entry screen opens.

3.

In the Type field, select the type of pay code group, which will define where the group will be applied / available for use (Payroll or Rates & Rules). Click here for details on types and how they are utilised.

In the Country field, select the name of the country to which the pay code group will be assigned.

4.

In the Name field, key in a unique name for the pay code group.

5.

In the Description field, key in a description of the pay code group.

6.

Click Add.

A new, empty set of validity dates and pay code list appear within the Validity Dates & Linked Pay Code field grouping.

7.

Next to the Start Date field, click the calendar button and use the control to select the date on which the set of pay codes will become effective.

8.

Next to the End Date field, click the calendar button and use the calendar control to select the date on which the set of pay codes will expire. Alternatively, skip this step if the set of pay codes are to remain valid indefinitely.

9.

On the Pay Code List table, click the pencil button.

For type Payroll the Select Pay Codes pop up displays. For type Rates & Rules the Select Pay Codes or Pay Codes Types pop up displays.

10.

For type Rates & Rules, if the pay code group is to group individual pay codes, click on each pay code that is listed on the screen and is to be included in the pay code group.

Alternatively, if the pay code group is to group pay code types, click Pay Code Types and click on each pay code type that is listed on the screen and is to be included in the pay code group.

For a Select All checkbox is available in each tab, if all items are to be applied.

A tick appears next to each pay code or pay code type that you have chosen to include in the pay code group.

11.

For type Payroll click the checkbox next to each pay code that is to be included in the pay code group for this validity period. Alternatively, click the Select All checkbox to select all of the listed pay codes if applicable.

A tick appears next to each pay code that will be included in the pay code group.

12.

Click OK.

The select pop up closes and the items selected display in the Pay Codes (for type Payroll) or Pay Codes / Pay Code Types (for type Rates & Rules) table.

13.

Click Save.

The pay code group is saved and the Pay Code Group Entry screen closes.