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Clearing Timesheets

FastTrack360 Version 12 Online Help

Clearing Timesheets

Owned by Fiona Sims
Last updated: 31 August 2021
2 min read

Timesheets that have been keyed in can be cleared to revert the timesheets to their original state. When a timesheet is cleared, the following occurs:

  • any changes that were made to the timesheet by a timesheet initiator, or any other user who edited the timesheet, are removed

  • the status of the timesheet reverts to Available.

Clearing of timesheets is useful in situations where, for example, timesheets have been keyed in mistakenly. Timesheets that need to be expired must also be cleared before they can be expired. For more information, see Expiring & Restoring Timesheets.

A timesheet can be cleared if either of the following conditions apply to the timesheet:

  • the timesheet has been keyed in and saved but is yet to be submitted for approval (timesheet status is Incomplete)

  • the timesheet has been keyed in and submitted for approval but has been rejected by an approver (timesheet status is Rejected).

Bulk timesheets that have a status of Incomplete can also be cleared.

Timesheets can be cleared individually or a selection of timesheets can be cleared simultaneously.

How to Clear Timesheets

1

In the Incomplete Timesheets, Rejected Timesheets or Bulk Timesheets screen, search for the timesheet(s) that you need to clear.

The timesheets matching your search criteria are listed in the results grid on the screen.

2

In the results grid, click on the checkbox next to the timesheet(s) that are to be cleared.

Tip: If you want to select all timesheets, click on the checkbox at the header level.

The timesheets you have selected are highlighted and a tick is displayed next to each selected row/timesheet.

3

Click Clear.

The selected timesheets are cleared and a confirmation message is displayed.

When a timesheet is cleared its status reverts to Available and the timesheet is automatically removed from the list of timesheets that are displayed on the Incomplete Timesheets or Rejected Timesheets screen. Therefore, if you want to locate the timesheet once it has been cleared you must search for the timesheet in the Available Timesheets screen.

If a bulk timesheet is cleared, the timesheet will still be listed in the Bulk Timesheets screen so long as the list of timesheets is filtered by the Available or Any status.

 

 

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