Form Maintenance Overview

Where an Agency requires a process for Candidates to register independently of Job Advertisements, within Maintenance Quthe Questionnaire Maintenance Module, an item is available for 'Form Maintenance'.

To configure Registration Pages, a two step process is required:

• Create the Form(s) required for the Candidate to complete via Maintenance > Questionnaire Section > Forms.

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• Configure the Registration Page via Recruitment Manager > Maintenance > Registration, and select the forms required.

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• Within the Registration Page, item the following information / settings are applied:

  • Duplicate / Redirect message – the message that is displayed to the Candidate where a duplicate record is found.

  • Registration Email Template – attach the email template that will be sent to the Candidate on successful registration. Note: A Merge Tag is available for 'Username' so this detail can be sent with the Registration Email.

  • Username Format – what format is required for the new Candidate's 'Username' so a Portal User account can be established. For example if the Candidate ID, Email is to be applied as the 'Username'. Note: The password is created by the Candidate themselves as part of the registration process.

  • Style Sheet – the default Style Sheet can be amended where you require theming in line with brand requirements. Resume Parsing – where flagged, if there is a Mapped Question in the Form for 'Resume', the system will parse (extract) details from the attached Candidate resume into corresponding mapped questions within the form to save the Candidate time.

  • Default Settings – select the default settings to apply to the new Candidate's record, including the Security Role, which will dictate what the Candidate has access to in the Portal.

  • Registration Form(s) – select the Form(s) created in the Questionnaire Module that will apply to the Registration Page.

Where a Candidate submits a Registration Page, the following can occur:

• Duplicate candidate records may be found, where this occurs the duplicate message configured in the Registration Page is displayed to the Candidate.

• Where the application is successful, the candidate's details are imported into the FastTrack database, a candidate details record is created in Recruitment Manager.

• On successful registration, the Registration Email configured in the Registration Page is dispatched to the Candidate.

Users with relevant security permissions to do the following:

• create and maintain forms in Form Maintenance within the Questionnaire Module

• create and maintain Registration Pages within the Recruitment Manager Maintenance Module

• view Form Responses within the Candidate record.