Adding a Currency Code to a Debtor

Where a debtor require an invoice in a currency of their choosing, a field called 'Currency' has been enabled to allow the user to apply the preferred currency. The currency field will only be visible to the user if Multi Currency has been enabled for the debtor's country.

The currency code list will only be populated with those currency codes that exist in the Exchange Rate Maintenance table. If you do not see the required currency, set up an exchange rate for the currency in the exchange rate maintenance table.

When a currency code is applied to a debtor, the invoice values are generated in both the billing company's country's currency (the base currency) and the invoice values in the debtor's preferred currency. These currency values can then be output onto the debtor's invoice where the fields have been selected in the document format layout.

If a currency code is not applied, there will be no currency conversion values generated.

A user can change the debtor's currency code at any time. Invoice generation will use the currency code applied to the debtor at the time the invoices are generated.

Assuming that Multi Currency functionality has been enabled for the country, follow the steps below.

How to Add a Currency Code to a Debtor

1.	If you do not have the relevant debtor record open, navigate to Billing > Debtor to search for the relevant debtor record.
2.	Click the view / edit action next to the required debtor to edit the record. The Edit Debtor screen displays.
3.	In the Debtor Maintenance screen, click on the Billing Details tab.
4.	Select the required currency code field in the Currency field. If the required currency code is not displayed in the dropdown list, this means that the currency code has not been set up with an exchange rate value in the exchange rate maintenance screen. You will need to set up an exchange rate before you can see the currency code in the dropdown list. The debtor's base currency will not be displayed in the dropdown list as there is no need to convert the currency values when the currency codes are the same.
5.	Click Save. The Debtor screen closes and a confirmation message displays, indicating the the record as been saved.

How to Remove a Currency Code from a Debtor

If the debtor no longer requires an invoice in a different currency to the base currency of the billing country, the currency code can be removed. As soon as the currency is removed, the system will no longer calculate any currency conversions from that point forward on invoices.

1.	If you do not have the relevant debtor record open, navigate to Billing > Debtor to search for the relevant debtor record.
2.	Click the view / edit action next to the required debtor to edit the record. The Edit Debtor screen displays.
3.	In the Debtor Maintenance screen, click on the Billing Details tab.
4.	In the Currency field, select the blank option.
5.	Click Save. The Debtor screen closes and a confirmation message displays, indicating the the record as been saved. You may wish to consider changing the Debtor's Invoice Format Group as the invoice layouts may contain references to currency conversions that will no longer be calculated.