Standard Rates Defaults Maintenance

The settings under Recruitment Manager > Maintenance > Time & Attendance > Standard Rates, allowa you to configure default settings for standard rates timesheets.

The Standard Rates Defaults maintenance settings are described below.

Default Tab

The Default Tab setting determines if the Attendance tab is active by default on the Timesheet Entry screen when a timesheet is opened for editing, as is normally the case, or whether the Additional Items tab is active by default instead if standard rates apply to the corresponding job order, thereby prompting the user to key in/select quantities and rates for manual items that apply to the corresponding job order.

Timesheet Population Defaults

The Timesheet Population Defaults setting determines how manual timesheet items are populated onto timesheets that are subject to standard rates. The options available are described in the table below.

Option	Description
None	No timesheet items are populated onto standard rates timesheets by default.
Pay Code Per Day within Timesheet	One item of each chosen pay code type will be populated on each date that falls within the date range of the timesheet, assuming that one or more pay codes with the corresponding pay code types exist in the standard rates that apply to the corresponding job order. The chosen pay code types are selected in the Pay Code Types field (for more information, see below). For example, consider a timesheet that spans the dates 30/01/2017 – 05/02/2017 and that is subject to standard rates that define two different ordinary pay codes, X and Y. Assuming that the pay code type of Ordinary is selected in the Pay Code Types field, this option would populate an item for pay code X and pay code Y respectively on each day covered by the timesheet.
Pay Code by Timesheet End Date	This option works in the same way as the Pay Code Per Day Within Timesheet option except that it populates timesheet items on the end date of the timesheet only instead of on every day of the timesheet date range.

Pay Code Types

The Pay Code Types setting determines the types of items that will be populated on a standard rates timesheet, assuming items of the selected type are defined in the standard rates that apply to the corresponding job order. This setting works in conjunction with the Timesheet Population Defaults setting, where it is set to the Pay Code Per Day within Timesheet or Pay Code by Timesheet End Date option.

One or more of the following options can be selected:

Ordinary
Overtime
Allowance
Leave

Allow Zero Values

The Allow Zero Values setting allows a standard rates timesheet to be submitted for approval if the quantity of any additional items is zero. Such items are then automatically removed from the timesheet when it is submitted and approved.

This setting is useful if standard rates timesheets are populated by default according to the Pay Code Types setting, as the timesheet initiator will not be forced to manually delete any automatically populated timesheet items that were not applicable so that they can submit the timesheet for approval.

The Allow Zero Values setting can be applied to agency timesheet initiators only or all timesheet initiators (agency, client contact and candidates).

How to Enable the Standard Rates Defaults

o enable the Standard Rates Defaults for timesheets, follow the procedure below.

1	Go to Portal > Time and Attendance > Maintenance > Standard Rates Defaults. The Standard Rates Defaults screen is displayed.
2	Click Standard Rates Timesheet Defaults if it is not already ticked. The Standard Rates Timesheet Defaults field is ticked to indicate that the standard rates defaults are enabled and the remaining fields on the screen are also enabled.
3	In the Default Tab field, select the relevant option depending on whether the Additional Items or the Attendance tab is to be active by default on the Timesheet Entry screen for timesheets that are subject to standard rates.
4	In the Timesheet Population Defaults field, select the relevant option depending on how timesheets, which are subject to standard rates, are to be prepopulated with manual timesheet items.
5	In the Pay Code Types field, click the pay code types that are to be available for selection as manual items on timesheets that are subject to standard rates, where the corresponding pay code types are used in the standard rate. A tick appears next to each pay code type that you clicked to indicate that the pay code type will be available on timesheets.
6	Click Save. The Standard Rates Defaults settings are saved.