Viewing a Payee's Leave Details (Payroll UK)

The Payee Leave tab on the Payroll > Payee > Payee Maintenance > Payee Entry screen allows you to view a payees leave transaction details and balances. The Payee Leave tab is separated into the following sections:

Leave Transaction Details
Leave Balance Summary

These sections are described in detail below.

Leave Transaction Details

The Leave Transactions Details allows you to view details of specific leave transactions that applied to the payee. Leave transactions can be filtered by leave type, period and transaction type.

The table below lists and describes each leave transaction type that can be searched for and viewed on the Leave Transactions Details tab.

Leave Transaction Type	Transaction Description
Accrual	Identifies an instance of the payee having accrued leave at the Accrue Leave pay batch stage or as a result of the Leave Service applying a leave accrual.
Adjustment	Identifies an instance of the payee’s leave accrual or entitlement balance having been manually adjusted in a pay batch.
Reset	Identifies an instance of the payee’s accrual balance, entitlement balance or both being reset.
Transfer	Identifies an instance of the payee’s leave accrual being transferred into an entitlement to take leave.
Transfer Reset	Identifies an instance of the payee’s leave accrual transferring into an entitlement to take leave and any remaining balance being reset to zero.
Leave Payment	Identifies an instance of the payee having been paid at the Leave Payments pay batch stage for leave that had been taken during the corresponding pay period.
Payout	Identifies an instance of the payee’s leave balance having been paid out at the Leave Payments pay batch stage.
Termination	Identifies an instance of the payee’s leave balance having been paid out at the Termination pay batch stage.
Topup Transfer	Identifies an instance of the payee’s leave accrual being transferred into an entitlement to take leave and an additional top-up amount being automatically added to the payee’s leave entitlement at the time of transfer.
Payout Adjustment	Identifies an instance of the payee’s leave balance having been paid out at the Leave Payments pay batch stage, where the payout amount was manually adjusted in the pay batch.

How to Find Specific Leave Transactions

To find specific leave transactions that applied to a payee by using the Leave Transactions Details tab, follow the procedure below.

How to Find Leave Transactions in the Leave Transaction Details Tab
	In the Leave Type field, select one or more leave types for which you want to view transactions by clicking on the relevant leave types. Otherwise, skip this step if you want to find transactions regardless of the leave type to which the transactions applied.
2.	If you want to view leave transactions that occurred prior to today, in the Period From and Period To fields select the relevant dates defining the period during which the transactions occurred. Otherwise, skip this step if you want to view only those transactions that occurred today.
3.	In the Transaction Type field, select the type of leave transaction you want to view. Otherwise, skip this step if you want to any transaction type.
4.	Click Search. Transactions that meet your search criteria are listed in the leave transaction list.

Transaction Date

Displays the date on which the listed transaction occurred. By default, the most recent transactions are shown at the top of the list.

Batch ID/Service

If the listed transaction was triggered in a pay batch, this column shows the pay batch ID that uniquely identifies the relevant pay batch. If the transaction was triggered by the Leave Service, this column displays Service.

Transaction Type

Displays the type of leave transaction that occurred (for example: Accrual)

Leave Type

Displays the name of the leave type to which the listed transaction relates.

Rule Name

Displays the name of the rule on the corresponding leave type that triggered the listed transaction. For example, if the listed transaction is an accrual transaction, this column displays the name of the accrual rule that triggered the accrual.

Unit

Displays Hours if the listed transaction relates to a leave type that accrues based on hours or displays Days if the leave type accrues based on days.

Entitlement Opening Balance

Displays the payee's leave entitlement balance prior to the listed transaction occurring.

Entitlement Processed

Displays the number of hours or days of accrued leave that was transferred into an entitlement to take leave due to the transaction.

Entitlement Closing Balance

Displays the number of hours or days leave to which the payee was entitled after the transaction occurred.

Accrual Opening Balance

Displays the payee's leave accrual balance prior to the listed transaction occurring.

Accrual Processed

Displays the number of hours or days of leave that was accrued due to the transaction.

Accrual Closing Balance

Displays the number of hours or days leave the payee had accrued after the transaction occurred.

Leave Balance Summary Tab

The Leave Balance Summary tab allows you to check the payee’s accrual and entitlement balance for each leave type to which they are eligible. The unit type that applies to each leave type is also shown, thereby identifying if each leave type is accrued in terms of hours or days.