Manage EFT Pay - SEPA File Format

If paying in the European Union, a majority of countries use the electronic file format, SEPA, for payment of salaries. Where payment method against a payee is SEPA, in the Manage EFT Pay, users will be able to generate this specific payment file format. If the payment method is 'International', the user will not be able to output a payment file in Manage EFT Pay.

If multi currency has been enabled for the United Kingdom, the user will see a new field of EFT File Type and this will display the option of 'BACS' and 'SEPA'. The default will be 'BACS'. For Australia and New Zealand, if multi currency has been enabled, the field will also display but the payment type of 'SEPA' will not be visible as the payment in a different currency for these countries is not currently available.

The user must select the required file type for the pay batches that they wish to generate the files. If a pay batch does not contain payees with that payment method, it will not return anything in the results grid.

When selecting the EFT File Type of 'SEPA', the net pay value that is displayed will be converted net pay in Euros currency. This is the only valid currency that the SEPA file can use.

To output a SEPA file, ensure the following configuration has taken place:

• Multi currency has been enabled on the country United Kingdom.

• The pay company must contain the agency's international account details: BIC and IBAN and Identification number (if applicable to the
  agency's bank).

• The relevant payees have the payment method of SEPA.

• The relevant payees have the currency code EUR applied.

• Exchange rate values are up to date.

How to Generate a SEPA File

1.	A pay batch has been processed and closed.
2.	Navigate to Payroll > Pay Process > EFT Pay. The EFT Pay screen displays.
3.	If a SEPA file is required, change the EFT File Type to SEPA
4.	Click Search. The pay batches that contain payees with the payment method SEPA will be displayed in the results grid.	Open
5.	Click the download action to generate the SEPA file. The SEPA file is generated.	Open

SEPA File Format

The SEPA file format has the following standards:

• The file format will be xml.

• The file name is made up of the word ‘SEPA’ plus the pay company name, the date and time it was produced, plus the SEPA type of PAIN001.  If the filename exceeds 50 characters the pay company name will be truncated.

• Any unsupported special characters will be removed.