FastTrack360 Version 12 Online Help
Onboarding New Payee (Gross Pay Country)
- Miriam Cox
Before a job order which has been filled by a candidate can be submitted to timesheet and the candidate can be paid, a payee record must be created for the candidate in the Portal > Pay module.
Multiple payees can be created for each candidate. However, a candidate cannot have multiple payee records with the same tax type for the same pay company with overlapping employment dates.
Before you attempt to create a new payee record for a candidate you must know the following information:
the name of the pay company by which the payee will be employed
the tax type that will apply to the payee (Employee or Contractor)
the payee type that will apply to the payee
Contractor, Umbrella, 3rd Tier Agency - for tax type of Contractor
Employee for tax type of Employee
the employment type that defines the attendance and absence types that are available for the payee on their timesheets in the Portal > Time and Attendance module and the absence types that are available for the payee in the Portal > Leave Request module
the payee's default bank account details (only required if payment will be by electronic funds transfer).
To create a payee you must do the following:
Find and select the candidate to which the new payee will correspond.
Create a new payee record for the candidate.
The procedures for performing both of these tasks are described below.
The procedures below explain the actions you need to perform to save a new payee record. Once a payee record has been created, additional actions are required before the payee can be assigned to a pay group and can therefore be paid in a pay batch. For more information, see Working with Existing Payees.
How to Search for a Candidate
To search for a candidate, follow the procedure below.
How to Search for a Candidate | |
|---|---|
1. | Go to the Payroll > Payee |
2. | In the search fields in the header of the screen, key in or select as much information about the candidate as possible First Name Filters the list of candidates according the first name of a candidate. Leading and trailing wildcard characters (%) can be used for partial matching on the name. For example, %anne will match names such as Anne and Mary Anne while mary% will match names such as Mary and Marry Anne. Middle Name Filters the list of candidates according to the middle name of a candidate. Leading and trailing wildcard characters (%) can be used for partial matching on the name. For example, %anne will match names such as Anne and Mary Anne while mary% will match names such as Mary and Marry Anne. Surname Filters the list of candidates according to the surname of the candidate. Leading and trailing wildcard characters (%) can be used for partial matching on the surname. For example, %hill will match names such as Hill and Summerhill while summer% will match names such as Summer and Summerhill. Payee No. Filters the list of candidates according to the payee ID that uniquely identifies any existing payee record to which the candidate is linked. Candidate No. Filters the list of candidates according to the system-generated candidate ID that uniquely identifies a specific candidate. Filters the list of candidates according to their email address. Leading and trailing wildcard characters (%) can be used for partial matching on the email address. For example, % smith@email.com will match email addresses such as rsmith@email.com and jsmith@email.com while rsmith% will match email addresses such as rsmith@email.com and rsmith@email.com.au. Filled on Job Without Payee When ticked, the list of candidates will include only those candidates who are filled on a job order but do not have a valid payee record for the pay company to which the job order is linked and Brand Filters the list of candidates according to the agency brand by which they are managed. To list only those candidates who are managed by a specific agency brand, select the relevant brand in this field. Region Filters the list of candidates according to the agency region by which they are managed. To list only those candidates who are managed by a specific agency region, select the relevant region in this field. Office Filters the list of candidates according to the agency office by which the candidates are managed. To list only those candidates who are managed by a specific agency office, select the relevant office in this field. Candidate/Payee Filters the list of candidates according to the status of any linked payee records. To list those candidates that have an active payee record as at the current date, select Employed Payees. To list those candidates that do have any any active payee record, select Candidate without Payees. To list those candidates who have a terminated date on their payee record that is prior to the current date, select Terminated Payees. To list any combination, select Any. |
3. | Click Search Payees. A list of candidates matching your search criteria is displayed in the candidate list on the screen. |
How to Create a New Payee Record
To create a new payee record, follow the procedure below.
How to Create a New Payee Record | |
|---|---|
1. | Search for the candidate for whom the new payee record is to be created and list the candidate on the Payroll > Payee screen (for more information, see How to Search for a Candidate above). |
2. | In the list of candidates on the Payee Maintenance screen, click on the relevant candidate so that the candidate is selected and click Add Payee . |
3. | In the Pay Company field, select the name of the pay company by which the payee will be employed. Be careful to select the correct pay company as you will be unable to change the selection once you save the payee record. |
4. | In the Tax Type field, select the tax type that will apply to the payee. Be careful to select the correct tax type as you will be unable to change the selection once you save the payee record. |
5. | In the Employment Date From field, select the payee's employment commencement date. |
6. | The employment type will determine the attendance and absence types that are available for the payee on their timesheets in the Time and Attendance module and the absence types that are available for the payee in the Leave Request module. |
7. | In the Payment Method field in the Employment Details section, select required payment method. |
8. | If the payee is to be paid by EFT, use the Banking Details tab to add a set of bank account details that capture the payee's banking details. |
9. | At the top of the Payee Entry screen, click Save. A confirmation message opens, indicating the payee has been saved. |
Related content
Classification-Public