8. Payroll
- Amit Jain
- Jason Quirk
The following summaries the changes for this module;
Area | Change Details | Change Type |
Payroll Maintenance – Gross Wage | The product now has the capability to run Gross Payroll for any country. This was not the case within the old V1130+ AU/NZ solution and has only became possible post the UK build.
| Feature |
Payroll Maintenance – Australia | There is a new menu structure for AU payroll;
| UI |
Payroll Maintenance – New Zealand | There is a new menu structure for NZ payroll;
| UI |
Payroll Maintenance/Pay Groups | Upon close of a pay batch, payslips are immediately available in the portal. This means that if a pay batch is closed a week before the payee’s pay date. Employers may only wish to release payslips upon pay day. A feature has been added to the pay group to define when portal payslips should be released. The following options are available: 
| New Feature |
Payroll Maintenance/Deductions | Deductions should be defined as either deducted from Gross or Net. This is currently controlled at the payee level. Additional flags have been applied at the deduction header level to control if it can be changed at payee level and what the type should be. This will affect all countries. 
| New Feature |
Payee Search | The Search screen parameters have been updated to order them in the most commonly used order.
Further design changes have been made including;
| UI |
Payee
| The design of the Payee screen has been changed to align to a page driven layout where sections are displayed down the page. | UI |
The Linked payees now appear as a list on the payee rather than the fly-out screen. | UI | |
The Payee Leave details have been changed to display the Leave balance summary and Leave Transaction details on the same page. Where the leave Balance Summary is displayed first. | UI | |
The following fields have been exposed to the UK payee where users can view or edit the data:
| New Feature | |
Payee Audit – An enhancement has been made to display additional candidate data (Emergency Contact Details, Passport Number) in the payee screen and a user can edit this candidate data via the payee screen. The system has now been enhanced that where a payee’s candidate data has been edited via the payee screen, the edited data is visible in the Payee Audit View.
| New Feature | |
An enhancement has been made to add a new field called payee Migration ID to the payee record and also to the payee search. | New Feature | |
Pay Process / Pay Batch Wizard / Payee Pay Details | The Payee Pay Details screen has been changed to be page driven rather than Tab driven. This supports seeing all data for all batch stages in a single page driven view; | UI |
Pay Process / EFT Pay | The Search screen parameters have been updated to order them in the most commonly used order.
| UI |
Pay Process/Payslip Delivery | The Search screen parameters have been updated to order them in the most commonly used order; | UI |
The system has been enhanced to allow for a URL link to be sent to the payee in an email template and this is linked to the payee’s portal username and password. The email will be sent to the payee and the payee would enter their portal password. The payslip would then download rather than they having to navigate within the portal to view the payslip.
| New Feature | |
The system has been enhanced to support a payslip message being added at the office level of the hierarchy. At the point of generating a payslip if this field is used in the payslip design the value will be added to the payslip. The candidate office will be used to determine if the message should be applied to a payslip format for a payee. | New Feature | |
Pay Process / EFT Deduction | The Search screen parameters have been updated to order them in the most commonly used order.
| UI |
Pay Process / Pay Enquiry
| The Search screen parameters have been updated to order them in the most commonly used order.
| UI |
The Payee Enquiry Pay Details screen has been changed to be page driven rather than Tab driven. This supports seeing all data for all batch stages in a single page driven view;
| UI | |
ATO Electronic Report\STP Pay Batch Submission | The STP submission process will be changed to remove the existing multiple pop-ups for Audit/Errors to be sub-tables within the same screen. The screen workflow will be aligned across AU/NZ and UK to support tax submission processes. | UI |
IRD Electronic Report\IR Submission | The Pay Day submission process will be changed to remove the existing multiple pop-ups for Audit/Errors to be sub-tables within the same screen. The screen workflow will be aligned across AU/NZ and UK to support tax submission processes. | UI |
Reports | The design of the payroll reports has changed to load a search parameter screen where the user selected from a list of reports to execute. The reports remain unchanged.
The reports remain unchanged. | UI |
A new report called Negative pay Total report has been added to the Payroll report menu. | New Feature |