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PAYG Tax Details

This tab records the applicable tax scale and the Tax File Number (TFN) declaration information for the payee, if the payee has a tax type PAYG.

Tax Scale

Defines the tax scale that determines the amount of tax that is withheld from the payee’s pay. It is mandatory to select a tax scale before the payee can be assigned to a pay company and therefore before the payee can be paid in a pay batch.

Medicare Levy Adjustment

If ticked, indicates the payee is a low income earner with dependents and is eligible for a Medicare levy adjustment.

This field can be ticked to record the fact that a payee is eligible for a Medicare Levy adjustment. However, the system will not calculate and apply the adjustment automatically; the adjustment amount must be calculated manually, factoring in the number of dependents (see below), and must be applied manually at the Tax stage of a pay batch to reduce the payee's tax withholding accordingly.

Defines the number of the payee’s dependents based on which the payee is claiming a Medicare levy adjustment.

If ticked, indicates that the payee is claiming a low income tax offset. Tick this field if the payee has submitted a Withholding Declaration form (NAT 3093) form and has answered YES to question 7 on the form.

Offset Amount

The estimated total low income tax offset amount that the payee is claiming. This field is only available if the Tax Offset Claimed field is ticked, in which case the total tax offset amount that the payee has specified under question 7 of the Withholding Declaration form (NAT 3093) form must be keyed into this field.

Click here for more information about how low income tax offsets are applied in FastTrack360.

Exempt From No TFN 28 Day Rule

If ticked, indicates that the Australian Taxation Office (ATO) have given the payee an exemption from providing their tax file number (TFN) within 28 days of commencing employment. The system will not automatically tax the payee at the highest rate if a TFN is not provided within 28 days of commencing employment.

If un-ticked, the system will automatically change the payee's tax scale to 4a (for Australian residents) or 4b (for non-residents) if a TFN is not provided within 28 days of the payee's employment start date. That means the system will begin to tax the payee at the highest tax rate after 28 days have elapsed since commencing employment, as required by the ATO, and will continue to do so until the payee provides a TFN or a TFN exemption.

No TFN Provided (28 day rule applied)

If ticked, indicates that the payee failed to provide a tax file number (TFN) or a TFN exemption within 28 days of commencing employment. In such circumstances, the system automatically changes the payee's tax scale to 4a (for Australian residents) or 4b (for non-residents), resulting in the payee being taxed at the highest rate according to the requirements of the Australian Taxation Office (ATO).

This field is automatically set by the system if the abovementioned conditions apply and remains ticked until the payee's tax scale is changed manually and a TFN is keyed in the TFN Number field.

TFN Number

Defines the payee’s tax file number (TFN) that uniquely identifies the payee to the Australian Taxation Office (ATO). This field is mandatory unless an option is selected in the No TFN Reason field.

No TFN Reason

Defines the reason why the payee has not provided a TFN.

This field is available only if a TFN has not been keyed in the TFN Number field, in which case it is mandatory to select the relevant option from this field.

Basis of Payment

Defines the basis under which the payee is employed. This field is mandatory and defaults to L-Labour hire but can be changed to the relevant option based on the basis of payment as indicated on the payee’s TFN Declaration form.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the payee’s basis of payment once the payee has been processed in a closed pay batch you must create a new payee details validity period.

Tax Status

Defines if the payee is an Australian resident, foreign resident or working holiday maker for tax purposes.

The options that are available in this field depend on the tax scale that is selected. For example, if you have selected Tax Scale 1, 2, 4a, 5 or 6, the only option that is available in the Tax Status field is Australian Resident because those tax scales apply to Australian residents only.

STSL (exc. SFSS) 

Indicates that a payee has a study and training support loan (STSL) debt such as a Higher Education Loan Program (HELP), VET Student Loan (VSL), Financial Supplement (FS), Student Start-up Loan (SSL) or Trade Support Loan (TSL) debt. This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the payee’s STSL status once the payee has been processed in a closed pay batch you must create a new payee details validity period.

SFSS

As of 1 July 2019 SFSS is part of the same loan repayment hierarchy as other study and training support loans and therefore this field is effectively redundant form that date onward.

TFN Declaration Signed

If selected, indicates that the payee has signed off on their TFN declaration.

This field is locked down and cannot be edited while the payee is being processed in a pay batch.

TFN Declaration Signed Date

TFN Reported Date

Displays the date on which the payee’s TFN declaration information was reported. The date in this field is set automatically when the payee is included on a TFN Declaration report.

Note that the date displayed in this field indicates that the payee’s TFN declaration details have been included on an electronic TFN Declaration report but not necessarily the date the report was submitted to the ATO.

Company Tax Details

This tab captures the details of the payee's company through which the payee is employed if the payee has a tax type of Company.

Company Name

Defines the company name under which the payee is employed. This field is mandatory when assigning the payee to a pay group and therefore the payee cannot be paid in a pay batch until this field is filled in.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the company name once the payee has been processed in a closed pay batch you must create a new payee details validity period.

Business Name/Trading Name

Defines the registered trading name of the company under which the payee is employed. This field is mandatory when assigning the payee to a pay group and therefore the payee cannot be paid in a pay batch until this field is filled in.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the trading name of the payee’s company once the payee has been processed in a closed pay batch you must create a new payee details validity period.

GST Registered

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the ABN once the payee has been processed in a closed pay batch you must create a new payee details validity period.

Insurance

If selected, indicates that the payee is covered by their own insurance policy.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the insurance status once the payee has been processed in a closed pay batch you must create a new payee details validity period.

Policy Expiry Date

Defines the date on which the payee’s insurance policy expires and acts a prompt to obtain updated insurance policy documents from the payee.

Voluntary Agreement

If selected, indicates the payee is subject to a voluntary agreement to have tax withheld from their pay by their pay company.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the voluntary agreement status once the payee has been processed in a closed pay batch you must create a new payee details validity period.

CIR/Withholding %

Defines the commissioner’s installment rate or withholding percentage that determines the percentage of the payee’s gross pay that is withheld as tax under the applicable voluntary withholding agreement.

This field is available only if the Voluntary Agreement option is ticked, in which case it mandatory to specify the withholding percentage in this field.

This field is locked down and cannot be edited while the payee is being processed in a pay batch and remains locked down after the payee has been processed in a closed pay batch. To change the withholding percentage once the payee has been processed in a closed pay batch you must create a new payee details validity period.

Address Line 1

Defines the first line of the company’s registered street address.

Address Line 2

Defines the second line of the company’s registered street address.

Suburb

Defines the suburb in which the company’s registered address is located.

State

Defines the state in which the company’s registered address is located.

Postcode

Defines the postcode in which the company’s registered address is located.

Country

Defines the country in which the company’s registered address is located.

Payee Conditional Variable

This tab lists and allows adding of variables that may affect the way a payee gets paid, such as grade levels or age.

For more information, see Adding Payee Conditional Variables.

Custom Fields

This tab allows additional information that is specific to your business to be recorded against the payee.

For more information, see Adding Custom Fields.

Superannuation Details

This tab is used to select the payee's superannuation funds and to specify the payee's policy/membership number for each respective fund.

For more information, see Updating Superannuation Details.

Work Schedule

This tab allows the payee's regular work schedule to be defined. The system refers to the work schedule when determining how to pay any leave the payee may be eligible to take while not placed on a job.

For more information, see Updating the Work Schedule.

Employee Benefits Details

This tab allows the payee's employee benefits, such as income protection, portable long service leave and redundancy fund entitlements, to be selected.