When you review an interpreted timesheet and find that an item is missing, you can add the missing item by doing one of the following:
adding a new manual item to the timesheet
copying an existing item on the timesheet.
You can add items to a timesheet if all of the following conditions apply:
the status of the timesheet is Not Reviewed
the timesheet is an original (normal), back pay or adjusted back pay timesheet.
If you add a new manual item, a new blank item is added to the interpreted timesheet details. You must then define all of the mandatory details for the new item before you can save the timesheet.
If you copy an existing item, a new item is added to the interpreted timesheet details and, by default, the details of the new item are identical to that of item you choose to copy. You can then edit any of the details of the new item accordingly. For example, if a missing item is identical to an existing item that occurred on a different date, you can copy the existing item to create a duplicate item. You can then change the item date of the duplicate item to reflect the date against which that item is to be paid and billed.
Manual and interpreted items can be copied. The item type of the new item that is created when an existing item is copied is set to Manual re gardless of whether the existing item is a manual or interpreted item. This identifies the fact that the item was inserted as a result of an adjustment in Interpreter Review rather than as a result of the interpretation process.
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You can add manual items to a timesheet if all of the following conditions apply: the status of the timesheet is Not Reviewed
the timesheet is an original (normal), back pay or adjusted back pay timesheet.
The procedure for adding a new manual item differs depending on whether the timesheet was interpreted against a pay-dependent bill agreement or a pay-independent bill agreement.
How to Add a Manual Item to a Timesheet (Pay-dependent Billing)
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How to Add a Manual Item to a Timesheet (Pay-dependent Billing)
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Open the timesheet to be adjusted in the Interpreted Timesheet Details screen.
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On the Interpreted Timesheet Details tab, click 
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A new row is added in the Pay Bill Details table on the Interpreted Timesheet Details tab of the screen.
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In the Pay Code column in the new row, select the pay code against which the item is to be paid.
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In the Pay Quantity column in the new row, key the quantity of the item to be paid. For example, a value of 2 indicates that the payee will be paid for two unit of the item.
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In the Pay Rate column in the new row, key the monetary rate at which the item will be paid. For example, a value of 20 indicates the payee will be paid at a rate of $20.00 per unit, assuming the currency is dollars.
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billed
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In the Bill Qty column in the new row, key the quantity of the item for which the client will be billed. For example, a value of 2 indicate s that the client will be billed for two unit of the item.
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In the Bill Rate column in the new row, key the monetary rate at which the client will be billed. For example, a value of 35 indicates that the client will be billed at a rate of $35.00 per unit, assuming the currency is dollars.
The totals displayed at the bottom of the Timesheet Details screen update to factor in the new item.
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In the Project Code column in the new row, key the project code identifying the project with which the item is associated if necessary.
Skip this step if the item is not associated with a project code.
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Click 
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A confirmation message opens, indicating that the interpreted timesheet has been saved.
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Inside the confirmation message, click .
The confirmation message closes.
How to Add a Manual Item to a Timesheet (Pay-independent Billing)
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How to Add a Manual Item to a Timesheet (Pay-independent Billing) |
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1. | Open the timesheet to be adjusted in the Interpreted Timesheet Details screen. |
2. | At the top of the Pay Details table on Interpreted Timesheet Details tab, click |
3. | In the Item Date column of the new row in the Pay Details table, click |
4. | In the Pay Code column of the new row in the Pay Details table, select the pay code against which the item is to be paid. |
5. | In the Pay Rate column of the new row in the Pay Details table, key the monetary rate at which the item will be paid. For example, a value of 20 indicates the payee will be paid at a rate of $20.00 per unit, assuming the currency is dollars. |
6. | In the Project Code column of the new row in the Pay Details table, key the project code identifying the project with which the item is associated if necessary. |
7. | At the top of the Bill Details table on Interpreted Timesheet Details tab, click |
8. | In the Item Date column of the new row in the Bill Details table, click |
9. | In the Bill Code column of the new row in the Bill Details table, select the bill code against which the item will be billed. |
10. | In the Bill Quantity column of the new row in the Bill Details table, key the quantity of the item for which the client will be billed. For example, a value of 2 indicates that the client will be billed for two unit of the item. |
11. | In the Bill Rate column of the new row in the Bill Details table, key the monetary rate at which the client will be billed. For example, a value of 35 indicates that the client will be billed at a rate of $35.00 per unit, assuming the currency is dollars. |
12. | In the Project Code column of the new row in the Bill Details table, key the project code identifying the project with which the item is associated if necessary. |
13. | Click |
14. | Inside the confirmation message, click |
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You can copy items on a timesheet if all of the following conditions apply:
the status of the timesheet is Not Reviewed
the timesheet is an original (normal), back pay or adjusted back pay timesheet.
To copy an existing item, follow the procedure below.
How to Copy an Existing Item |
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1. | Open the timesheet to be adjusted in the Interpreted Timesheet Details screen. |
2. | On the Interpreted Timesheet Details tab, click the row that represents the item to be copied. |
3. | Click |
4. | Change any of the details in any of the columns of the new row as required to suit the new timesheet item. For more information about any of the columns displayed on the Interpreted Timesheet Details tab, see Reviewing Individual Timesheets. |
5. | Click |
6. | Inside the confirmation message, click |
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You can add edit an item on a timesheet if all of the following conditions apply: the status of the timesheet is Not Reviewed
the timesheet is an original (normal), back pay or adjusted back pay timesheet.
Only manual and copied items can be edited; interpreted items cannot be edited. To edit an existing item on an interpreted timesheet, follow the procedure below.
How to Edit an Existing Item |
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1. | Open the timesheet to be adjusted in the Interpreted Timesheet Details screen. |
2. | On the Interpreted Timesheet Details tab, click the row that represents the timesheet item to be edited. |
3. | In the selected row, change the item date, pay/bill codes, pay/bill rates, pay/bill quantities or project code as required. |
4. | Repeat steps 2 and 3 if you want to edit any other items on the timesheet. |
5. | Click |
6. | Inside the confirmation message, click |
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You can delete items off a timesheet if all of the following conditions apply: the status of the timesheet is Not Reviewed
the timesheet is an original (normal), back pay or adjusted back pay timesheet.
Only manual and copied items can be deleted; interpreted items cannot be deleted. To delete an existing item on an interpreted timesheet, follow the procedure below.
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How to Delete an Existing Item
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Open the timesheet to be adjusted in the Interpreted Timesheet Details screen.
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On the Interpreted Timesheet Details tab, click the row that represents the timesheet item you want to delete.
The row you selected is highlighted.
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Click 
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The item is deleted.
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Click .
A confirmation message opens, indicating that the interpreted timesheet has been saved.
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