How to find a Timesheet in Time & Attendance

In Time and Attendance, timesheets are categorised based on their status.

Search criteria entered will only search timesheets in the category selected.  The different categories are:

• Available – timesheets that are available to be keyed but are yet to be edited or submitted for approval.
• Incomplete - timesheets that have been edited and saved but are yet to be submitted for approval.
• Rejected - timesheets that have been submitted for approval but have been rejected due to errors, discrepancies or incompleteness.
• Submitted - timesheets that have been submitted for approval and are awaiting actioning by a timesheet approver.
• Bulk - timesheets that are subject to a bulk timesheet workflow.
• Historical – timesheets that have been approved.
• Expired – timesheets that have been expired to prevent them from being keyed and submitted for approval.

Below are the steps required to find a timesheet by entering search criteria.

Step-by-step guide 

To search timesheets:

1. Go to Time & Attendance > Timesheets
2. Click on the category - for example, if you want to find a specific timesheet that has been submitted, click on Submitted
3. Expand the search criteria by clicking on the arrow next to the Reset button  
4. Enter the search criteria. Suggested options are Job Order Code, Candidate No, Payee Name or Week Ending Date
5. Untick Is Workflow Participant (except Expired) – only required if you aren’t an initiator, approver or escalator of the timesheet. You will be unable to un-tick this option if you haven’t been given the security permission. 
6. Click Search - only those timesheets that meet the search criteria will be displayed If no timesheets meet the criteria the list will be blank.
7. 7. If the timesheet you’re after doesn’t appear, click on the next category you want to search and repeat steps 3 to 7

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