The table below lists and describes the FastTrack manual item interpreted timesheet fields that can be mapped to column headers in an interpreter manual item import file. These fields are available for selection in the Map To Field column on the Import Settings screen when creating a Manual Item Import batch. For each field, the table identifies the data type that is required by the field.
Map to Fields | Description | Data Format |
|---|---|---|
Candidate ID | Number that uniquely identifies a candidate, as configured on a candidate record in Recruitment Manager. | Integer (9 characters exactly) |
Candidate Alt No | Alternative candidate number or code that is used by the client to reference a candidate, as configured in the candidate record properties in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Candidate Firstname | Given name of a candidate, as configured on a candidate record in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Candidate Surname | Family name of a candidate, as configured on a candidate record in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Candidate Full Name (formatted CandidateSurname CandidateFirstname)* | Full name of a candidate in the format <surname> <first name>. For example: Smith John This field requires one string of characters followed by a space character, followed by another string of characters. The system will interpret the first string as the surname and the second string as the first name. Therefore, middle names or initials are not supported if using this field. For example,Smith A John is not valid because the system will interpret the character 'A' as the first name, because it directly follows the space character. | Alphanumeric (maximum 101 characters) |
Candidate Full Name (formatted CandidateFirstname CandidateSurname)* | Full name of a candidate in the format <first name> <surname>. For example: John Smith This field requires one string of characters followed by a space character, followed by another string of characters. The system will interpret the first string as the first name and the second string as the surname. Therefore, middle names or initials are not supported if using this field. For example, John A Smith is not valid because the system will interpret the character 'A' as the surname, because it directly follows the space character. | Alphanumeric (maximum 101 characters) |
Client No | Number that uniquely identifies a client, as defined in a client record in Recruitment Manager. | Integer (9 characters exactly) |
Client Alternate No | Alternative client number or code that the client uses to identify themselves, as configured in the client record properties in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Cost Centre Code | Code that identifies a client cost centre (site), as defined in a Cost Centre record in Recruitment Manager. Two cost centres that belong to the same client cannot have the same cost centre code. However, cost centres belonging to different clients can have the same cost centre code. Therefore, if the same cost centre codes are used across different clients in your system, it is recommended that you use the Cost Centre No. field instead to help ensure a unique match. | Alphanumeric (maximum 50 characters) |
Cost Centre Name | Name of a client cost centre (site), as defined on a Cost Centre record in Recruitment Manager. Two cost centres that belong to the same client cannot have the same cost centre name. However, cost centres belonging to different clients can have the same cost centre name. Therefore, if the same cost centre names are used across different clients in your system, it is recommended that you use the Cost Centre No. field instead to help ensure a unique match. | Alphanumeric (maximum 50 characters) |
Cost Centre No | System-generated, nine-digit number that uniquely identifies a client cost centre (site), as defined in a Cost Centre record in Recruitment Manager. | Integer (9 characters exactly) |
Job Alt No | Alternative job order number that is used by the client to reference a job order, as configured in the job order record properties in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Job ID | Unique job number that identifies a specific job order record in Recruitment Manager. | Integer (9 characters exactly) |
Purchase Order No | Unique number or code that identifies a purchase order number, as assigned to a job order record in Recruitment Manager. | Alphanumeric (maximum 50 characters) |
Timesheet ID | The ID of the timesheet that the manual item is to be applied to. This is a system generated value that is assigned to a timesheet. | Numeric |
Timesheet Week Ending Date | Date on which the week ending date of a timesheet falls. | Date (format: dd/mm/yyyy) |
Timesheet Week Starting Date | Date on which the week starting date of a timesheet falls. | Date (format: dd/mm/yyyy) |
Manual Item Date | Date of the manual item, must intersect with the related interpreted timesheet’s Start Date and End Date period. Mandatory | Date (format: dd/mm/yyyy) |
Pay Code Import Code | Import code that is assigned to a pay code, as configured in the pay code record header in Rates and Rules. This can be used to identify manual/additional timesheet items. Mandatory where Pay Code Name is not supplied. Note that this field needs to be used to identify additional items rather than the Pay Code Name - must relate to an active Pay Code for the Timesheet’s Country. | Alphanumeric (maximum 50 characters) |
Pay Code Name | Unique name that identifies a pay code, as configured in the pay code header in Rates and Rules. This can be used to identify manual/additional timesheet items.
Note that this field needs to be used to identify additional items rather than the Pay Code Import Code field | Alphanumeric (maximum 50 characters) |
Pay Quantity | Quantity that applies to an additional pay (manual) timesheet item.
| Numeric (maximum 38,6) |
Reimbursement Net Value | The net value that applies where the related manual item Pay Code is of type ‘Reimbursement’.
| Numeric (maximum 38,6) |
Reimbursement GST/VAT Value | The GST/VAT/Tax component value that applies where the related manual item Pay Code is of type ‘Reimbursement’.
| Numeric (maximum 38,6) |
Pay Rate | Where the manual item is not of type ‘Reimbursement’ a pay rate value is required.
| Numeric (maximum 38,6) |
Bill Code Import Code | Import code that is assigned to a bill code, as configured in the bill code record header in Rates and Rules. This can be used to identify manual/additional timesheet items. Mandatory where Bill Code Name is not supplied. Note that this field needs to be used to identify additional items rather than the Bill Code Name - must relate to an active Bill Code for the Timesheet’s Country. | Alphanumeric (maximum 50 characters) |
Bill Code Name | Unique name that identifies a bill code, as configured in the pay code header in Rates and Rules. This can be used to identify manual/additional timesheet items.
Note that this field needs to be used to identify additional items rather than the Bill Code Import Code field | Alphanumeric (maximum 50 characters) |
Bill Quantity | Quantity that applies to an additional bill (manual) timesheet item.
| Numeric (maximum 38,6) |
Bill Rate | The rate that is changed to the client for the manual item.
| Numeric (maximum 38,6) |
Project Code | If the timesheet’s related job order is set to enforce project code, then a valid project code is required. | Alphanumeric (maximum 20) |