FastTrack360 supports employment agency’s obligations under GDPR, where lawfully required to do so, to remove all traces of identifiable information for a selected individual.
Any individual request to erase data where it has been processed in FastTrack360 for the purpose of payroll and billing would not be entitled to execute this right as the employment agency must keep such records for the purpose of tax reporting (authorities like HMRC, ATO, IRD they will be bound to the period defined by the governing agency i.e. ATO – 7 years, to which such pay data must be kept for record keeping), auditing, and work safety.
Once the data has passed its useful life and the employment agency agrees to the right of erasure, they may anonymise such data to remove the personal identifiable/sensitive information. The system provides the function of anonymisation rather than erasure due to the integrated nature where objects like, job orders, timesheets, leave, pay transaction, invoices, and invoice transactions are all interrelated and removal of key data may break such relationships where sub data is to be maintained.
How will this work? A user may with appropriate permissions run the anonymisation process for a selected candidate. They will be able to choose the object types, see below, to anonymise where the sub elements will be scrambled and no longer recognisable to the original individual.
Profile Data:
Name and surname
Home address
Mobile/phone details
Custom fields
Email address
Portal username
Date of birth
Gender
Emergency contact
Nationality
Passport number / social security number/ license details
Medical data (height/weight)
Attachment Data: - Removal of data as files cannot be scrambled.
Resume/files (name list only) – end-to-end only
Candidate comments – end-to-end only
Usage data: removal of data as location and audit data cannot be scrambled.
Location data / IP address (GoogleMaps)
Audit
Payroll Data:
Tax identification TFN, NI, IRD
Bank details
Pension/superannuation/Kiwi Saver
Payslip data
Leave request history - Removal of data as files cannot be scrambled.
The process will keep an audit of the datetime and agency user of how ran the process.
Please note the anonymisation feature is a function that currently resides on the FastTrack360 roadmap and is estimated to be delivered by December 2023.