An entire timesheet that has been interpreted and is in a status of Not Reviewed can be reversed. This is useful if the job order to which the timesheet belongs has been configured incorrectly.
For example, if the wrong pay/bill agreement or standard rates have been assigned to a job order and a timesheet has already been approved and interpreted, that timesheet can be recalled and cleared in Time and Attendance. Once the timesheet is cleared, front office staff can recall the job order, change the agreement or standard rates and re-submit the job order to timesheet without having to create a new job order and without having to adjust the timesheet in Interpreter Results.
The following occurs if you reverse a timesheet:
the status of the timesheet changes from Not Reviewed to Incomplete
the pay and bill interpretation results of the timesheet are deleted
a Reversed event is recorded in the timesheet audit history in Time and Attendance to record the fact that the timesheet was reversed.
Once a timesheet is recalled, the timesheet must undergo its normal timesheet workflow in Time and Attendance before it can be interpreted, paid and billed.
You cannot reverse a timesheet if an adjustment timesheet has been created to adjust that original timesheet. If an adjustment timesheet already exists for the original timesheet, you can reverse the adjustment timesheet instead.
Reverse an Interpreted Timesheet
You can only reverse a timesheet that has a status of Not Reviewed. If the status of the timesheet that you need to reverse has already been set to Reviewed you will need to revert its status to Not Reviewed first, so long as the timesheet is yet to be paid or billed. For more information, see Changing the Status of an Interpreted Timesheet.
1 | Using the Interpreter Results > Interpreter Review screen, search for the interpreted timesheet you want to reverse. Interpreted timesheets that match your search criteria are listed in the results list on the Interpreter Review screen. | |
2 | Within the results list, locate the timesheet you want to reverse and click in the checkbox to the left of the timesheet to select it. The Reverse Timesheet action becomes editable. | |
3 | Click Reverse Timesheet. The status of the selected timesheet changes from Not Reviewed to Incomplete and is removed from the list of interpreted timesheets. |  |
You can reverse multiple timesheets simultaneously. To do this, at step 2 of the procedure above select multiple timesheets by holding down the CTRL key while you click on each timesheet you need to reverse. Alternatively, if you want to reverse multiple timesheets that are listed in consecutive order, hold down the SHIFT key and click on the first and last timesheets within the consecutive range.