Add an Attendance/Absence Item

Once an Attendance/Absence item is created, it will need to be applied to the Employment Type selected in the Payee's record before it’s available on the timesheet.

Below are the steps required to add an item and apply it to an Employment Type.

PART ONE – Add Attendance/Absence Item

An item needs to be added before it can be selected in the Employment Type.  If an item has already been added, go to Part Two.

Go to Maintenance > Absence/Attend

Attendance Item

1. In the Attendance section, click Add
2. Enter a Name – must be unique
3. Enter a Code – must be unique
4. Select a Colour
5. To define a shift:
   1. Enter Start Time and End Time
   2. If there is to be an unpaid break, enter break start and end times in Break Time section – click + icon to add multiple breaks
6. Enter Integration Details if required – only required if used in finance integration or timesheet imports
7. Click Save

Absence Item

1. In the Absence section, click Add
2. Enter a Name – must be unique
3. Enter Integration Details if required – only required if used in finance integration or timesheet imports
4. Click Save

PART TWO – Apply Item to Employment Type

Once the item is added, it must be applied to the Employment Type before it’s available on a timesheet.

1.  Go to Payroll > Maintenance > Employment Type
2. Click Search Employment Types
3. Open the relevant Employment Type
4. Search for the item created in Part One
   1. Tick Apply
   2. If the item should only be visible to agency users, tick Exclude from Timesheet
5. For Absence Types only, select a Pay Code and Rate Type to use when the absence item is paid
   1. Payee Rate: uses the rate entered in the Payee record
   2. Flat Rate: a Rate Value needs to be entered

6. Click Save

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