UNDER CONSTRUCTION…
Description
A new maintenance area called Pay/Bill Terms has been added to facilitate the creation and maintenance of pay and bill terms.
Pay terms are a new concept in this release and have been added to cater for payment of contractors' timesheets according to payment terms. For more information, see Contractor Payment Terms.
Bill terms (also known as invoice terms) were previously maintained under Billing > Maintenance > Invoice Terms and have now been moved to a centralised maintenance area combined with pay terms maintenance.
Benefits
This enhancement centralises the maintenance of pay and bill terms in one logical location within the system. The introduction of pay terms also supports the introduction of the ability to pay contractors according to payment terms (for more information, see Contractor Payment Terms).
Configuration
On upgrade each set of invoice terms that previously existed under Billing > Maintenance > Invoice Terms are copied to Maintenance > Pay/Bill Terms and are assigned a terms type of Bill. For more information about how those existing terms can be maintained and how new pay and bill terms can be created, see Terms Maintenance.
The following new user security role permission, which is configured under Maintenance > Role-Data Groups, controls access to Maintenance > Terms Maintenance:
Application | Permission | Applicable to User Type | Permission Levels | Description |
Maintenance | Pay/Bill Payment Terms | Agency | Full | Grants uses permission to view, add and and edit terms records. |
Add | Grants users permission to add new terms records. | |||
Edit | Grants users permission to edit existing terms records. | |||
View | Grants users permission to view existing terms records. |
On upgrade any existing security roles that have been granted the Billing > System Maintenance permission will be automatically granted the full permission level for the new Maintenance > Pay/Bill Payment Terms permission. This can be changed to suit the security needs of your business if required.