Description
FastTrack360 supports the ability to assign services to job orders so that tasks performed by an agency to fill a job placement can be billed to the agency’s client. In this release, enhancements have been made to allow services, which have been added to a job order, to be invoiced automatically without the need for back office staff to raise manual invoices.
To facilitate the ability to auto invoices services, enhancements have been made to Services Maintenance in Recruitment Manager to enable invoicing options to be enabled and defined for services that are to be auto invoiced.
A new section labelled Auto Invoicing Options has been added to the Recruitment Manager > Maintenance > Services Maintenance > Add/Edit Services screen, as highlighted in the example below.
Under the Auto Invoicing Options section, it is possible to define one set of invoice options per billing company (legal entity that issues invoices on behalf of your business). When a service is added to a job order, it is possible for an invoice to be raised automatically for that service, without the intervention of back office staff, if a set of auto invoice details have been defined for that service and those invoice details are linked to the billing company to which the job order is linked.
The auto invoicing options for a service are required to define the following:
Country – this defines the country within the country/brand/region hierarchy to which the set of invoice details apply. For example, a set of invoicing options where the country is set to United Kingdom will be applicable only when the service is assigned to a job order that belongs to the United Kingdom in the hierarchy.
Bill Code – this defines the bill code against which the service is billed on an invoice.
Billing Company – this defines the legal entity within your business structure that is to issue invoices for the service. A service can have one set of invoicing options per billing company only.
Invoice Type Account Group – this is a set of financial details on the billing company that determine the type of invoice to be issued (invoice or credit note) and the financial accounts to which the billed or credited amounts are to be posted when the service is invoiced.
A flag can also be set on the auto invoicing options to enforce that the invoice creation date determines the invoice date. If this flag is set, when a user raises an invoice for the service the invoice date will default to the date on which the invoice is created and cannot be changed to another date. Otherwise, the user raising the invoice will be able to set the invoice date to a date other than the date on which the invoice is created.
Benefits
These enhancements facilitate the invoicing of billable services, which have been provided by your business as part of filling a job order, without the need for back office staff to manually raise invoices to bill for the service.
For more information about how services on a job order are auto invoiced, see Automatic Invoicing of Service Fees.
To configure auto invoicing for a service, follow the procedure below: