To create an invoice batch that includes one invoice batch group only, follow the procedure below.
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How to Create an Invoice Batch with One Invoice Batch Group
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1.
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To create an invoice batch, follow the procedure below.
How to Create an Invoice Batch | |
1. | Navigate to Billing > Invoice Batch. |
2. | If you need to generate invoices for a country other than your default country, select the relevant country name in the Country field in the search header at the top of the screen. Otherwise, skip this step. |
3. | If you need to generate invoices for one specific billing company only, select the name of that billing company in the Billing Company field in the search header at the top of the screen. Otherwise, skip this step. |
4. | If the cut-off date for including timesheets in the invoice batch is to be a date other than today’s date, |
click within the |
Time Group Date field |
and select the relevant cut-off date. |
Skip this step if the cut-off date is to be today’s date. | |
5. | Click Search. |
6. | In the result list, locate the invoice batch group you want to include in the invoice batch and click the checkbox at the start of the row that corresponds to the relevant invoice batch group. The checkbox is ticked to indicate that the invoice batch group is |
and click View next to that invoice batch group.
The Invoice Batch Group screen opens. The Include In Batch field is ticked next to each debtor for whom at least one timesheet is ready for invoicing. Such debtors will be included in the invoice batch by default.*selected. | |
7. | Click View next to the invoice batch group that you selected at step 6. The Invoice Batch Group screen opens, showing a list of debtors who are part of the invoice batch group. |
7.
If you want to exclude a debtor from the invoice batch who is selected for inclusion in the invoice batch by default, click the Include In Batch field next to the relevant debtor.
The tick in the Include In Batch field is cleared to indicate the debtor will not be invoiced as part of the invoice batch.
8.
Repeat step 7 for each debtor who is to be excluded from the invoice batch.
Note: you must include at least one debtor in the invoice batch.
9.
control to select the
By default, a tick is displayed against each debtor in the results list if there are more timesheets that are ready to be billed to the debtor. | |
8. | By default, a tick is displayed in the checkbox against a debtor’s name in the results list if there are timesheets that are ready to be billed to that debtor. If you do not want to create invoices/credit notes for a debtor that has timesheets that are ready to be billed, click the checkbox next to the debtor’s name to un-tick the checkbox. |
9. | Repeat steps 6-8 if you want to include other invoice batch groups in this invoice batch. |
10. | If the invoice issue date of the invoices/credit notes to be created by the invoice batch |
is to be a date other than today’s date, click within the Invoice Date field and select the relevant date. Skip this step if the invoice date is to be |
The selected/default invoice date is displayed in the Invoice Date field.10
today’s date. | |
11. | Click Create Invoice Batch |
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11.
On the confirmation message, click .
The confirmation message closes and the invoice batch is created. Another confirmation message opens, indicating the invoice batch was created successfully and shows the batch number of the invoice batch that was created.
12.
The
12. | To continue to create the invoice batch, click Yes. |
by the invoice batch are |
ready for delivery to the relevant debtors. |
| Info |
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At step 8 in the procedure above you can also click View next to any of the debtors that are listed on the Invoice Batch Group screen to display information about the timesheets that are ready to be invoiced for the corresponding debtor. For more information, see Viewing a Debtor’s Timesheet Details. |